Emergency Response Specialist, Admin

Emergency Response Specialist, Admin

Vacancy expired!

Job Description

Process and complete ER Third Party Vendor Invoice IOC process, along with providing on-going training and back-up for team as needed. Assist the team with resolving jobs closings, reports, disposals and maintain on-going communication with ESOL Operations Disposal Facilities and Vendors. Process larger/national vendors, customers invoices and other expenditures to ensure accuracy & timeliness.

• Ensure Emergency Response Team Members can view the invoices, job documentation via shared drive and SFDC.
• Identify and submit to Billing all IOC charges to be invoiced to ESOL Customers.
• Create Order lines in Preview
• Process expedited IOC invoices to ensure ESOL or other customers are not impacted.
• Partner with Vendors to resolve invoice discrepancies
• Work with Vendors to provide invoices via electronic means.
• Complete timely entry of all invoices, job documentation into the billing system
• Support customers (including, but not limited to, ESOL Operations personnel, ER contacts, vendors, accounting, et cetera) with questions and problems.
• Work with various levels of management on small and larger projects. Identify opportunities to improve and enhance processes within the department.
• Coordinate various activities to ensure deadlines are met.
• Train and support team members for rotation of and backup for all job functions.
• Perform other reasonably related tasks as assigned by management.

Qualifications

• High school diploma or GED
• 1+ years’ experience in general office activities with a concentration in accounting, finance, or accounts payable.

• Highly developed verbal and written communication skills
• Ability to remain organized in a high-volume work environment
• Ability to analyze and resolve problems
• Proficiency using Microsoft Office software including Excel, Word, Access, Sales Force and PowerPoint
• Ability to type 40 wpm+

Additional Information

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you have a difficulty applying for any job posted on Harsco Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Contact Nicolette Richards, HR Generlistat (253) 260-7416 and Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job.