Vacancy expired!
Do you have a passion for serving Native Hawaiian youth & communities? Ready to take that passion to the next level in your career path? Mana Maoli seeks 2 qualified & committed team players to join our awesome staff and collective of music/multimedia industry professionals in serving youth across 20 schools on Oʻahu, Kauaʻi, & Hawaiʻi Island under our Mana Mele Project:
An Executive Assistant, Senior Executive Assistant, OR Assistant Director to support our Executive Director and Executive Team - full or part-time hours possible.
See below for kuleana as well as minimum and preferred qualifications for each position, as well as details on how to apply.
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Kuleana
Executive Assistant/ Senior Exec. Asst / Assistant Director
This is a great opportunity for those with excellent verbal and written communication, organization and multi-tasking skills, and experience providing executive level administrative assistance. Full or part time hours are possible. Like the Executive Director, this position has a wide array and nature of tasks, and on any given day could be working with any given team in the nonprofit, based on priority tasks and projects of the time. Thus, below are common types of tasks that occur in addition to ʻone-offʻ or project/team specific tasks :
Communication/Coordination - i.e. Drafting/sending correspondence via email, text message, phone etc to partners, funders and staff on behalf of the ED
Organization/Filing - i.e. Documenting, prioritizing and tracking status of own and EDʻs tasks and key correspondence (using Asana task management software)
Manage and oversee various google calendars
Assist with budgets, spreadsheets, and google form surveys
Primary production assistant during events, video shoots, livestreams, etc.
Assist other team leaders and staff (program, audio, video and social media) as needed
participating in meeting with or ED or on behalf of ED, and related note taking
Minimum Qualifications for ALL positions:
College degree (BA or higher)
Highly organized, i.e. able to quickly prioritize tasks, proficient in task management
Strong desire to work with Hawaiian community in a Hawaiian cultural context and engage with youth
Detail-oriented and able to handle multiple projects simultaneously
Strong written and verbal communication skills
Weekday availability
Excellent people skills - able to work with a wide range of people and learning styles
Proficient in Microsoft Word, and Google drive
Additional Minimum Qualifications specific to each position:
Executive Assistant (EA):
2-9 years experience as Executive Assistant or equivalent
Senior Executive Assistant (SEA):
10-20+ years experience as Executive Assistant or equivalent
Assistant Director (AD):
Must have 4+ years in leadership level positions at a Hawaiian culture-based nonprofit, directly overseeing 10 or more staff, or 15+ years in a mix of support and leadership positions at a Hawaiian culture-based nonprofit.
EA, SEA, AD:
Must live on Oʻahu
Evening and weekend availability as needed (i.e. events, film shoots)
Preferred Qualifications for all positions:
Proficiency in ʻōlelo Hawaiʻi and/or various aspects of Hawaiian culture
Experience teaching and/or working with youth, especially Hawaiian and low-income youth, and/or Hawaiian nonprofits
Networks related to the fundraising and/or implementation of the Mana Mele Project
Skills and experience related to 1 or more of the 4 areas of mentorship – music, engineering, video production and communications (TV, radio, news)
Proficient in Excel, PowerPoint, Asana
Experience writing and managing grants
To apply:
Email recruitment@manamaoli.org
1) Please enter the position(s) you are applying for in the subject heading, based on your experience level, followed by your name.
2)Please attach a resume and cover letter, which can speak to why you are applying, and any skills/experiences that show your qualifications for the position(s) you are applying for, especially if not evident in your resume.
3) What is your typing speed?
4) Do you have a laptop?
5) Please give an honest self-assessment of your strength in the following – from 1 (no experience/skills) to 10 (just a notch shy of perfect):
a) Google Docs
b) Google Sheets/Excel
c) Asana or equivalent Task Management Software
6) Availability:
a) What is the low to high number of hours a week that would work for you?
b) Are you available evenings and weekends as needed?
