Project Coordinator OR Project Assistant

Project Coordinator OR Project Assistant

10 Apr 2024
Hawaii, Hawaii, 96801 Hawaii USA

Project Coordinator OR Project Assistant

Vacancy expired!

Do you have a passion for serving Native Hawaiian youth & communities? Ready to take that passion to the next level in your career path? Mana Maoli seeks 2 qualified & committed team players to join our awesome staff and collective of music/multimedia industry professionals in serving youth across 20 schools on Oʻahu, Kauaʻi, & Hawaiʻi Island under our Mana Mele Project:

A Project Coordinator OR a Project Assistant to support our Hui Hoʻomohala (Program Team) leadership and kumu (instructors and mentors) - full-time position.

See below for kuleana as well as minimum and preferred qualifications for each position, as well as details on how to apply.

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Kuleana

1) Program Assistant/Program Coordinator (PA/PC):

This full-time position will assist leadership of our Hui Hoʻomohala (Program Team) by providing administrative, logistical and programmatic support for our kumu (instructors/mentors), planning school and program-wide services and events, data collection/reporting, and more. Those with background in music and/or cultural education may also assist with professional development/capacity building for our kumu. The PA would play a strong assistant role, and the PC would serve a mix of lead and assistant roles, in the following areas of kuleana:

Planning, coordination, management and support of program aspects of MM projects, including:

Year-long and short-term music & multimedia classes & mentorships

Artist & Mobile Studio School Visits

Off-Campus Internships in the Creative Industries

Data collection, documentation, analysis

Plan/implement Professional Development for kumu/mentors

Serve as point person for communications/meetings with kumu/mentors, school administrators, and other partners

Collect, track and review kumu/mentor deliverables, logs, invoices

Hōʻike (class/school performances) - photos/videos, track attendance

HR Support - W9, signed contracts, unemployment

Manage program team email account, including drafting & sending messages

Assist with finding substitutes and coverage for Mana Mele kumu as needed

Ordering program supplies and tracking related budget/expenses

Logistical Class Support (Virtual Platforms, etc.)

Update resources and information on Mana Mele kumu website

Event support - logistics, communication, on-site support

Maintain, update, file program-related documents

Grant Reporting - collect & organize program data, summary drafts

Minimum Qualifications for ALL positions:

College degree (BA or higher)

Highly organized, i.e. able to quickly prioritize tasks, proficient in task management

Strong desire to work with Hawaiian community in a Hawaiian cultural context and engage with youth

Detail-oriented and able to handle multiple projects simultaneously

Strong written and verbal communication skills

Weekday availability

Excellent people skills - able to work with a wide range of people and learning styles

Proficient in Microsoft Word, and Google drive

Additional Minimum Qualifications specific to each position:

Program Assistant (PA):

2 years experience related to administration, project management, and/or education.

Must live on Oʻahu or Hawaiʻi Island

Program Coordinator (PC):

5 years experience related to administration, project management, and/or education.

Must live on Oʻahu or Hawaiʻi Island

Preferred Qualifications for all positions:

Proficiency in ʻōlelo Hawaiʻi and/or various aspects of Hawaiian culture

Experience teaching and/or working with youth, especially Hawaiian and low-income youth, and/or Hawaiian nonprofits

Networks related to the fundraising and/or implementation of the Mana Mele Project

Skills and experience related to 1 or more of the 4 areas of mentorship – music, engineering, video production and communications (TV, radio, news)

Proficient in Excel, PowerPoint, Asana

Experience writing and managing grants

To apply: Email recruitment@manamaoli.org

1) Please enter the position(s) you are applying for in the subject heading, based on your experience level, followed by your name.

2)Please attach a resume and cover letter, which can speak to why you are applying, and any skills/experiences that show your qualifications for the position(s) you are applying for, especially if not evident in your resume.

3) What is your typing speed?

4) Do you have a laptop?

5) Please give an honest self-assessment of your strength in the following – from 1 (no experience/skills) to 10 (just a notch shy of perfect):

a) Google Docs

b) Google Sheets/Excel

c) Asana or equivalent Task Management Software

6) Availability:

a) What is the low to high number of hours a week that would work for you?

b) Are you available evenings and weekends as needed?

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Job Details

  • ID
    JC38438023
  • State
  • City
  • Job type
    Full-time
  • Salary
    To be discussed further in the selection process
  • Hiring Company
    Hawaii
  • Date
    2022-04-10
  • Deadline
    2022-06-09
  • Category

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