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Position Summary
Full-Time, Mon-Fri.
Salary, Non-Exempt
Under the supervision of the Clinical Administrative Supervisor, provides clinical and administrative support to the adult services clinical staff. Protects confidentiality of clients and client records in accordance with all applicable federal regulations.
Essential Functions
Maintains client files in storage room. Safeguards discharged client clinical files from unauthorized access. Functions as the primary person responsible for security of inactive files. Is responsible for retrieval of inactive client clinical files for clinical or administrative purposes.
Maintains file on responses to requests for clinical information.
Assists with the preparation of official correspondence and internal program communications as directed for mailing and/or distribution.
Assists Clinical Administrative Supervisor with maintenance and daily data entry of relevant client characteristics and status in program services including: admissions, discharges, follow ups and other quality improvement documentation.
Assists Clinical Administrative Supervisor with creating and distributing client related reports
Assists in preparation for audit, accreditation and program reviews by internal and external reviewers.
Maintains office supplies and client education materials for clinical staff.
Makes discharge certificates for clients at the request of counselors.
Clinical Secretary
Handles copying requests.
Will be cross-trained within the Clinical Admin Department to cover the front desk as Intake & Client Services Associate for lunch and or as needed, as well as manage the admit waitlist for the Addiction Care Coordinator.
Performs other related duties as assigned.
Qualification Requirements
High school diploma or GED.
Proficient computer skills, working familiarity with MS Office - Word, Excel, Access, Publisher, PowerPoint and Outlook. Type a minimum of 45 wpm.
At least two (2) years experience in office procedures or two (2) years of business office management education.
No criminal history, probation or parole for at least five (5) years and no history of involvement with Child Welfare Services for at least five (5) years.
Knowledge, Skills and Abilities:
Knowledge of office procedures.
Strong organizational skills. Ability to manage multiple projects.
Ability to work with and relate to clients with substance abuse disorders, including dually diagnosed.
Able to maintain accurate and concise records.
Able to work as a team member within Hina Mauka philosophy.
Must be well-versed in HIPPA and 42 C.F.R. Part 2.
Physical/Mental Demands
Light to medium physical effort; mostly sedentary work; occasional standing/walking; occasionally lifts supplies/equipment. May be exposed to infectious and contagious disease.
Protective Equipment: Use of non-sterile medical gloves. Ability to lift 35 lbs.
Employment - Hina Mauka
Hina Mauka offers a robust benefits package to our regular, full-time employees.
-Paid Time Off. Hina Mauka offers very generous Paid Time Off (PTO) benefits to employees that increases over their length of employment.
-Holidays. Hina Mauka provides paid time off for 16 annual holidays plus Election Day. Holidays include New Year's Eve, New Year's Day, Christmas Eve, Christmas, Election Day, state holidays, and most federal holidays.
-Health Insurance. Hina Mauka provides the option of health insurance to employees who work 20 or more hours a week through HMSA or Kaiser. Prescription drug coverage and vision is included in these plans. Additionally, dental insurance is provided through HDS.
-ALFAC. Supplemental insurance plans are available through AFLAC.
-Employee Assistance Program. Hina Mauka utilizes an Employee Assistance Program through Work Life Hawaii at no cost to the employee.
-Training. Support is available for work-related workshops.
-Retirement Plan .Hina Mauka has a 403(b) plan that allows for pre-tax contributions by the employee for deferred tax saving.
-Life Insurance. Group life insurance is offered at no cost to the employee.
-Other benefits. Family and medical leave, worker's compensation, TDI, bereavement leave, and supplemental pay for jury duty are also available.
www.hinamauka.org
https://workforcenow.adp.com/mdf/recruitment/recruitment.html?cid=453f1235-5c38-4ccf-96f8-02b7d3844ee6&jobId=246145&lang=enUS&source=CC3&ccId=19000101000001&selectedMenuKey=CurrentOpenings
Fax: (808) 236-0495
