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Administrative Specialist II - OperationsPrintApplyAdministrative Specialist II - OperationsSalary$16.50 - $17.00 HourlyLocationBoise, IDJob TypeFull-Time with BenefitsDepartmentOperationsJob Number00509Closing11/14/2019 11:59 PM Mountain
Description
Benefits
General SummaryProvides technical and responsible administrative assistance for the Operations department; possesses a high level of professionalism and confidentiality.Essential Functions
Greets and directs department visitors;
Screens and answers telephones, answers basic inquiries and routes calls to the proper department or personnel;
Responds to inquiries regarding department and Ada County programs and services;
Opens and distributes mail to office staff;
Prepares and handles correspondence of a sensitive and confidential nature;
Proos material for accuracy, completeness and punctuation;
Assists or makes travel arrangements and processes registrations and travel related paperwork;
Distributes parking passes;
Maintain office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, evaluating new office products, placing orders for supplies and verifying receipt of supplies;
Creates Purchase Requisitions for department janitorial supplies and department office supplies:
Creates RPV vouchers for department as directed;
Monitor department leave requests, updates vacation calendar, and verify leave requests in Time Management;
Responsible for keeping the lobby/department area neat and clean to project a professional image;
Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer;
Initiates service requests for needs affecting the entire department and utilizes Facility Dude software;
Schedules meetings and conference rooms, updates calendars, and creates meeting agendas;
Maintain various managers and/or department calendars as requested;
Develops and maintains Department Emergency Contact lists;
Composes letters, e-mails, and other correspondence, and disseminates information;
Generates various reports and proos documents.
ADDITIONAL FUNCTIONS:
Develops and maintains department files;
Assists with special projects;
Understand and complies with Ada County policies, laws, codes, and regulations;
Performs related functions as required.
Job Requirements
High school diploma or equivalent;
A minimum of 3 years of previous administrative support experience required;
Knowledge of office terminology, practices, and procedures;
Proficiently use of personal computers and work-related programs and equipment;
Knowledge of English grammar, spelling, punctuation and arithmetic;
Knowledge of Microsoft Word, Excel, and Outlook;
Skill in coordinating and prioritizing multiple requests from co-workers and managers;
Ability to establish and maintain records systems;
Ability to review documents for accuracy, completeness, and compliance;
Ability to compile data and information for reports and compose letters and memoranda;
Ability to communicate effectively verbally and in writing;
Ability to maintain effective working relationships with other employees, elected officials, department directors and the general public;
Ability to maintain confidentiality;
Ability to work independently and as part of a team to accomplish goals;
Ability to work under own initiative;
Ability to type documents and correspondence with a high degree of accuracy.
Work Environment & Physical Demands
Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
May be required to lift up to 20 lbs.;
Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
DISCLAIMER:To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.Ada County recognizes that employees are our most valuable asset. We are proud to offer a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness and long-term financial stability of our employees and their families. Visit us at adacounty.id.gov/Human-Resources/Employee-Benefits to view details regarding our benefits package, including: paid leave, healthcare benefits, retirement benefits, and more!AgencyAda CountyDepartmentOperationsAddress200 W. Front St.Boise, Idaho, 83702Websitewww.adacounty.id.govApplyYour browser does not support the IFRAME feature, which is required by this web page.
