Office Assistant Needed (Manhattan)

Office Assistant Needed (Manhattan)

22 Jun 2024
Kansas, Manhattan 00000 Manhattan USA

Office Assistant Needed (Manhattan)

Vacancy expired!

ACEware Systems, Inc., a privately owned company in Manhattan, KS, develops course registration software and provides user support for their continuing education customers. ACEware customers include universities, technical schools, community colleges, and community education providers around the nation.

We are searching for an individual to join our team in a part-time capacity (15-20 hours per week.) For the right individual, this position could become a full-time and benefits eligible.

The responsibilities of the office assistant will include semi-monthly payroll preparation, the administration and oversight of customer agreement renewal processes, coordination of tradeshow participation, accounts receivable and payable processes companys annual conference.

Office Assistant Job Duties:

Track and report PTO for semi-monthly payroll preparation

Manage accounts receivables & payables

Administer customer agreement renewal processes “ sending renewal information, monitoring customer account status, and providing customer follow up as required

Perform monthly account reconciliations

Serve customers by answering phone calls, confirming support needs, and directing calls to the appropriate staff member

Coordinate tradeshow preparation “ register company, communicate with show managers, prepare and ship exhibit materials

Make travel arrangements for staff as requested

Process travel reimbursements

Order office supplies as needed

Collect and review incoming mail

Support with coordination of annual conference

Skills and Qualifications to be Successful

Related experience in office management preferred

Ability to work independently

Strong problem solving skills

Ability to create and edit Excel spreadsheets

Familiarity with accounting software programs

Experience with customer service and client communications

Experience in the use of a multi-line telephone system

Proficient with MS Office applications (Word, Excel, Power Point)

Knowledge of Adobe application

Good communication skills, including basic writing and copy editing

Ability to prioritize work and meet deadlines

To apply, reply with a resume, a letter of application and three references. Prior to hire a background check will be required.

Job Details

Jocancy Online Job Portal by jobSearchi.