Office Manager with A.P., A.R. Experience (Owings Mills)

Office Manager with A.P., A.R. Experience (Owings Mills)

06 Jun 2024
Maryland, Baltimore 00000 Baltimore USA

Office Manager with A.P., A.R. Experience (Owings Mills)

Vacancy expired!

Mechanical Contractor seeking a qualified Office Manager with experience in Accounts Receivable, Accounts Payable, HR Coordinator in Owings Mills, Maryland. This position will be responsible for managing a variety of general office activities as well as coordinating payroll for up to 50 employees.

Essential Duties and Responsibilities:

Payroll / Accounting:

Process office employees’ timesheets.

Prepare and submit certified payroll reports for the Davis Bacon jobs.

Manage vacation / PTO accruals; review and report on vacation / PTO balances.

Serve as a point of contact for payroll related questions for all employees; perform research as needed.

Maintain, update and safeguard employee files; collect new hire paperwork; process I-9 verifications.

Assist with new hire orientations.

Assist with internal and external audits.

Input all accounts receivable for processing

Input all accounts payable to process payments for vendors and subcontractors.

Human Resources:

Coordinate human resource activities and data entry to include employment, compensation, benefits, training, and development.

Coordinate new employee orientations

Provide assistance and follow-up on company policies, procedures, and documentation.

Office Management:

Process incoming and outgoing mail.

Manage office equipment and systems including phones, mail, security, building access, network printers / copiers.

Manage the budget for office expenses, order office supplies; manage vendor relationships.

Greet guests.

Maintain professional and organized office appearance

Provide overall support to management team, as required.

Qualifications:

Three to Five (3-5) years in a payroll / office management function; Microsoft Office and Accounting system experience required, (preferably Foundation Software.)

Excellent communication and multitasking skills required.

Demonstrated proficiency with Excel required (including light data modeling and formulas).

Previous experience with payroll, and Mechanical Services / Construction or similar industry desired.

EXPERIENCE:

Three to five years of related payroll, accounting and / or office management experience, or equivalent combination of education and experience.

REQUIRED SKILLS:

Strong written and verbal communication, self-motivated and interpersonal skills. Must have extreme attention to detail, experience handling sensitive and confidential data, superior organizational skills, and multitasking ability to meet overlapping deadlines. Highly motivated with ability to adjust to changing priorities in a fast-paced environment. Must have professional and welcoming attitude and experience managing a professional office. Experience in a Mechanical Services / Construction environment focused on Payroll / Office Management is preferred.

Related jobs

Job Details

Jocancy Online Job Portal by jobSearchi.