Vacancy expired!
The Assistant provides executive legal assistance to attorneys and/or paraprofessionals in the daily operation of practicing law by providing quality work product for clients. In this role, you will perform executive assistant duties through the performance of complex adminstrative and clerical tasks and produce documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.
Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.
Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, contacts and daily docket to ensure that deadlines are met
Interact with persons at all levels in the firm, industry and community; heavy client contact
Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
Create, organize and maintain client files, follow up on pending matters
Maintain physical and electronic client, research and administrative files utilizing NetDocs
Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
Interact with clients frequently by responding to their questions and obtaining information as required
Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
Provide document production services, including styling and formatting of documents
Proo all documents and check for appropriate formatting, spelling and grammatical errors
Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
Receive and redirect attorney requests and needs as appropriate to expedite solutions
Manage incoming and outgoing mail and e-mail
Submit conflicts check(s) and enter new client matter through OPEN; prepare engagement letters
Input attorney’s time in Carpe Diem and record information
Prepare expense reports and disbursements forms
High School Diploma or GED required; Associates Degree or Bachelor's Degree in a related field preferred
Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
Excellent typing ability of at least 65 words per minute
Prior experience working in a legal setting preferred
Job ID: 2019-1790 External Company Name: Foley & Lardner LLP External Company URL: https://www.foley.com/ Street: 111 Huntington Avenue FLSA Status: Non-Exempt Scheduled Hours: 35
