Vacancy expired!
Administrative Assistant for a small but Busy Commercial HVAC firm.
Will work at main office in Marshfield -no travel required
Primary Duties:
Answer business phone.
Work with the Assistant Project Manager; coordinate with other project team members on a daily basis such as Estimator and Owner.
Office related duties but not limited to: filing, general upkeep of the office and log incoming packages.
Assist with but not limited to:
Processing project documentation through DropBox and/or other construction management software
Evaluate and set-up new sub-contractors
Assist with tracking of RFI's, submittals, transmittals and change orders
Assist with project schedules and budgets
Assist with updating and preparation of monthly project reports and meeting minutes, create safety manuals per job, responsible for end of project manuals/documentation.
Send out bid documents and plans to potential sub-contractors
Qualifications:
Be able to manage working on multiple projects in various states of completion at one time
Job related experience acceptable.
Prior experience in construction or engineering office is a bonus but not necessary.
Team Player - Willingness to Jump in where needed without an attitude.
POSITIVE Attitude.
Must be proficient in the following programs as used daily: Excel, Word and Gmail/Outlook
Full- Time. Ability to work Overtime when needed.
Willing to Train the Right Person who is friendly, energetic, team-oriented with a positive attitude.
Candidate receives competitive compensation/benefits such as Health, 401K and Vacation Pay. Salary based on experience
We look forward to meeting you!
