Motivated Office Manager Wanted at Growing Biotech! Start ASAP! (Cambridge, MA)

Motivated Office Manager Wanted at Growing Biotech! Start ASAP! (Cambridge, MA)

17 Mar 2024
Massachusetts, Boston 00000 Boston USA

Motivated Office Manager Wanted at Growing Biotech! Start ASAP! (Cambridge, MA)

Vacancy expired!

We are a growing Biotech looking for an Office Manager to support our team! The Office Manager will use their unique combination of high energy, efficiency and organization to own a world class experience for our office and people, starting when they walk through the front door. The ideal candidate will also enjoy Human Resources as this role will support the HR group. If you are interested in a role with a mission-driven company that will keep you busy and thinking on your toes, we could be the right fit for you!

Responsibilities

Scheduling and planning of events for company; scheduling meetings; weekly food orders, some travel, etc.

Maintaining calendar for VP of Talent Acquisition, including acting as point person on all interview schedules and coordination.

Assisting members of the team with calendar management

Receptionists duties including meeting and greeting visitors, answering the main phone line, entering visitors into online building system, placing requests for ID badges, handling all incoming and outgoing shipments such as FedEx, UPS etc. Retrieving mail from downstairs mail-room and distributing to team

Fielding PR/media calls and directing to the appropriate person

Maintaining conference room calendars as needed

Maintaining cordial and productive working relationships with administrative assistants of corporate partners, as well as Board members

Providing accurate word-processing support by composing and/or editing a variety of documents. This may include highly confidential correspondence, memorandum, contracts and proposals.

Creating and maintaining basic data-tracking spreadsheets, including contact lists

Assisting in creating presentations

Planning and coordinating board or scientific meetings

Organizing and maintaining office space, including kitchen, to keep it neat, functional, and efficient

Ordering and managing office supplies

Supporting team and assisting with other projects as needed

Qualifications

Positive, "can do" attitude a must; team player

Strong organizational skills, attention to detail

Strong communication skills, able to communicate effectively via phone, email or in person with high-level business executives and academic luminaries and their assistants

Strong knowledge of Microsoft Office (Word, PowerPoint, Excel and Outlook)

Ability to adjust approach or methods in response to team feedback and direction; ability to learn new skills quickly and effectively

Able to work independently with little direction

Proactive; someone who anticipates what needs to be done

Ability to prioritize, multi-task and follow through on assignments

Ability to identify problems and utilize existing resources for resolution

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