Office Manager Wanted! (Cambridge, MA)

Office Manager Wanted! (Cambridge, MA)

01 Dec 2019

Office Manager Wanted! (Cambridge, MA)

Vacancy expired!

A growing Bio-tech firm in Boston, MA is currently seeking a bright, motivated and detail-oriented individual to join their team as an Office Manager. In this multi-faceted role, you will be responsible for providing comprehensive administrative support to Executive's as well as managing the day to day operations of a busy office. Responsibilities include but are not limited to:

Administrative Support

Provide comprehensive support to investment team

Calendar Management

Establish and maintain individual calendars

Schedule and confirm meetings and conference calls

Travel Coordination

Arrange and coordinate extensive travel (air, hotel and ground transportation) in collaboration with external travel agency

Prepare itineraries, trip file and related material


Answer all telephone calls, screening and redirecting as appropriate

Prepare written and email correspondence

Copy, scan and print documents

Open and distribute mail

Office Management

Greet and direct guests and visitors

Maintain and troubleshoot office equipment and IT systems

Order office and kitchen supplies as needed

Supervise cleaning and maintenance venders

Filing System / Database

Organize and maintain electronic and physical systems

Input data and maintain database; run weekly reports


Light accounting experience would also be ideal!

Accounts Payable

Presentation Support

Assist in the creation and editing of presentations for meetings and events

Proof read and review presentations and related documentation

Print and bind presentation handout materials

Event Planning

Order office lunches and catering for meetings

Arrange meetings, events and company outings as needed

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