Vacancy expired!
A growing Bio-tech firm in Boston, MA is currently seeking a bright, motivated and detail-oriented individual to join their team as an Office Manager. In this multi-faceted role, you will be responsible for providing comprehensive administrative support to Executive's as well as managing the day to day operations of a busy office. Responsibilities include but are not limited to:
Administrative Support
Provide comprehensive support to investment team
Calendar Management
Establish and maintain individual calendars
Schedule and confirm meetings and conference calls
Travel Coordination
Arrange and coordinate extensive travel (air, hotel and ground transportation) in collaboration with external travel agency
Prepare itineraries, trip file and related material
Communications
Answer all telephone calls, screening and redirecting as appropriate
Prepare written and email correspondence
Copy, scan and print documents
Open and distribute mail
Office Management
Greet and direct guests and visitors
Maintain and troubleshoot office equipment and IT systems
Order office and kitchen supplies as needed
Supervise cleaning and maintenance venders
Filing System / Database
Organize and maintain electronic and physical systems
Input data and maintain database; run weekly reports
Accounting
Light accounting experience would also be ideal!
Accounts Payable
Presentation Support
Assist in the creation and editing of presentations for meetings and events
Proof read and review presentations and related documentation
Print and bind presentation handout materials
Event Planning
Order office lunches and catering for meetings
Arrange meetings, events and company outings as needed