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Project Coordinator III, Global Compliance ProgramsLocation:Fridley, Minnesota, United StatesRequisition #:210004PXPost Date:10 hours agoCareers that Change LivesThis position will provide project coordination support to the Global Compliance Team in the Medtronic Office of Ethics Compliance for Medtronics global compliance activities, including such areas as auditing monitoring, policies, conflict of interest, and mergers and acquisitions.This role is part of the Global Compliance Auditing Monitoring team within the Office of Ethics Compliance and will report directly to the Sr. Manager, Global Compliance Metrics and Insights team. This role will also support the Americas Compliance team in the areas of policies, conflict of interest, and mergers and acquisitions.We believe that when people from different cultures, genders, and points of view come together, innovation is the result and everyone wins. Medtronic walks the walk, creating an inclusive culture where you can thrive.A Day in the LifeResponsibilities may include the following and other duties may be assigned.Provide project support to the Global Compliance Auditing Monitoring teams as required, including project management, documentation, data analytics, and communication support for specific compliance initiatives.
Conducts research and gathers and compiles information as requested.
Applies knowledge of and experience in company processes to assist in the development, implementation and administration of projects and procedures, including presentations to and approvals by executive management; identifies and implements process improvements.
Create and maintain sitebuilder/web sites, rosters, manuals, access rights, presentations, status reports, conduct external web site searches, etc.
Provide project manager support leveraging tools such as Sharepoint, Microsoft Teams, and Smartsheet. Follow-up to assure all action items are completed. Create dashboards and other reporting mechanisms to ensure team deliverables happen on-time and within budget.
Provides skilled project and technical support with minimal direction, which may include data coordination, data analysis, tracking and coding in systems such as Spotfire, PowerBI, and Qualtrics.
Provide system administration support for key systems such as Sharepoint, Smartsheet, TeamMate, and ServiceNow.
Compile and prepare reports and other materials needed to support the auditing and monitoring activities.
Provide project support to the Americas Compliance teams as required, including project management, documentation, and technology support.
Create and maintain sitebuilder/web sites, rosters, manuals, access rights, presentations, status reports, conduct external web site searches, etc.
Provide project manager support leveraging tools such as Sharepoint, Microsoft Teams, and Smartsheet. Follow-up to assure all action items are completed. Create dashboards and other reporting mechanisms to ensure team deliverables happen on-time and within budget.
Represent the department in a professional, efficient and effective manner in all communication and interactions:
Serve as a key contact point for Global Compliance Auditing Monitoring team in its interactions with various businesses and geographies, other Medtronic departments and external entities
Handle highly sensitive or confidential information
Provide appropriate information to contacts (handling questions, issues, follow-ups)
Apply knowledge of business and department objectives and priorities
Serve as an information resource on organizational practices, policies and procedures
Handles most issues and requests by executing an alternative on own initiative or recommending best alternative
Interacts professionally with upper management, functional staff, employees, peers, and outside partners on matters of significant importance on a frequent basis. Involves planning and preparation of the communications. Requires skill, tact, persuasion, confidentiality, judgment, and/or negotiation to accomplish objectives.
Manages additional project work and ad hoc reporting, as assigned.
Must Have: Minimum RequirementsHigh school diploma or GED and 4+ years of project coordinator or administrative experience
Nice to HaveProfessional etiquette (telephone, correspondence, email, and in person).
Ability to communicate with a variety of people at differing levels effectively.
Excellent written and oral communication skills.
Experience with Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, OneNote).
Strong project management skills.
Excellent organizational skills required with ability to prioritize.
Ability to handle difficult situations with poise and professionalism.
Ability to work well under multiple instructions and directions with tight deadlines.
High level of energy and willingness to work independently in a fast-paced environment.
Ability to work effectively in a team environment and build strong working relationships.
Self-motivated, team player, strong work ethic.
Event/large group meeting planning experience desired.
Experience coordinating complex international travel planning.
About MedtronicTogether, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Lets work together to address universal healthcare needs and improve patients lives. Help us shape the future.Physical Job RequirementsThe physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
