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Complete Building Solutions is a growing engineering consulting firm, serving the Twin Cities and greater area. Our clients include both commercial and residential stakeholders including the mitigation legal arena. We are looking for a person to manage/handle all aspects of operations in our fast-paced Golden Valley office. The position allows itself to a somewhat flexible schedule with options.
The selected professional will have experience with administrative support, office receptionist, manager, project coordinator/scheduler, assisting engineers with delivering quality services to our client base. The ideal candidate will be intuitive, innovative with a passion to learn and a "can-do" attitude. The candidate will be well versed in Microsoft Office Suite applications such as Outlook, Excel, Word, and minimally in PowerPoint. The ability to "juggle" multiple tasks with composure, organize client files, prepare client contracts, assist in prepare proposals and to effectively communicate (verbally and in writing) in a dynamic, energized environment are basic requirements. We are looking for an energetic, detailed oriented professional who enjoy a challenge and takes pride in their work. Prior experience in a similar position within an engineering, construction or architectural company will give you a definite advantage.
RESPONSIBILITIES AND DUTIES
⢠QuickBooks with basic math/computation tasks,
⢠Accounts Payable and Receivable; including annual tax prep
⢠Answer phones including field leads and call backs
⢠Quote services, coordinate scheduling between customers and engineers using Excel; learn new systems as needed
⢠Manage vendor requirements and annual insurance audits
⢠Manage phone systems; Microsoft subscriptions/updates as well as company hardware/software issues
⢠Manage maintenance of office copier; assist with resolving minor technical problems such as toner; paper jams and network connection issues
⢠Order / Maintain office supplies
⢠Initiate some marketing initiatives and social media tasks with outside vendors
⢠Maintain customer databases and systems used for marketing
⢠Co-manage website; google ads; and other marketing efforts with outside consultants
⢠Manage files/engineers, making sure our deadlines are met and files are invoiced
⢠Maintain and archive project folders on network drives and create new files
⢠Prepare written materials including correspondence, reports and potentially legal documents
⢠Other basic administrative tasks on an as-needed basis as required
⢠Protect confidential information and proprietary processes
⢠Perform other tasks as assigned and needed
OPTIMAL SKILL SETS AND DEMEANOR:
⢠Administrative, Office Management, or Customer Service Experience (2-3 years)
⢠Must be able to handle multiple functions at the same time and maintain good organizational skills both paper and electronically
⢠Stellar written and oral communication skills with excellent grammar standards
⢠High level of accuracy with a strong attention to details
⢠Intuitive, innovative with a can-do attitude & will do actions
⢠Comfortable with candor, interaction with other team players, clients/vendors with excellent customer service skills
⢠Flexible, resourceful, and efficient in a fast-paced environment adapting to multiple competing priorities based on business needs, with composure
⢠Work independently or as part of a team
⢠Proficient in Microsoft Office suite (Outlook, Outlook Exchange 365, Word, Excel, PowerPoint minimally); QuickBooks;
⢠Experience in: social media such as Facebook; Google Plus; Instagram; website admin tools such as WordPress
Email Resume and Call Rob 612-8 SIX 8 - TWO 922
