Executive Administrative Assistant

Executive Administrative Assistant

Vacancy expired!

Job Description

We are searching for a candidate who can support the everyday needs of our President/CEO in a part-time capacity with an opportunity to move full-time in the future. The hours for this position are Monday-Thursday, 9-3pm, approximately 24 hours/week.

• Must be professional and comfortable interacting with all levels of employees; must also be prepared to handle the complexity of, meeting set-ups, visitors at all levels, and coordinating travel (if applicable).
• Manage President/CEO’s calendar meetings (scheduling, time management, material preparation and distribution, coordinating remote participants)
• Answer incoming calls and emails and facilitate handling of requests for information; evaluate inquiries in terms of importance and use independent judgment to take action
• Prepare letters, memos, schedules, reports, charts and presentations using standard Microsoft computer applications.
• Prepares documents such as agendas, notices, minutes, and resolutions for corporate meetings
• Proofread and edit documents issued from the CEO prior to submission; coordinate documents for external speeches and internal meetings
• Handle confidential information professionally and discretely
• Coordinates programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and monitoring event budget

Qualifications

• Bachelor’s Degree in Business, Marketing or other related field

• Project Coordination and calendar management experience.
• Experience in Microsoft Office Suite
• Ability to exercise a high degree of judgment and tact as it relates to sensitive and confidential information
• Good communicator. (Both written and verbal)
• Must be very detail orientated.
• Must have great writing and proofing skills.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Only those candidates selected for interviews will be contacted.