Church Administrative Assistant (850 SW Longview Rd, Lee's Summit, MO)

Church Administrative Assistant (850 SW Longview Rd, Lee's Summit, MO)

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Church Administrative Assistant for Longview Chapel Christian Church

Job Description

Update 3/5/2019

Be a part of a ministry team that empowers our congregation to love, grow and serve together.

General Description:

Hours: (20 Hours per week) Schedule below is preferred, but can be flexible

Mon “ Fri 10:00 AM “ 2:00 PM

Paid Holidays (when office is closed during normal work day)

1 Week paid vacation after 1 year of service and 5 paid personal days

Reports to: Personnel Chairperson and Pastors

The Church Administrative Assistant assists the Ministers, other Church Staff and the Ministry Chairpersons in the administration, organization and Ministry activities of the church. The Church Administrative Assistant will oversee items such as, but not limited to, the Master Church Calendar, preparation of the weekly worship bulletins, the monthly newsletter and wedding bookings and calendar. The Church Administrative Assistant performs general secretarial duties as well as other clerical needs required by the Pastors and other Church Staff.

The Church Administrative Assistant acts as a greeter when people call or come to the church office; creating a welcoming and inviting environment is essential. The Church Administrative Assistant is expected to present her/himself in a manner that is in keeping with the morals and values of the Christian faith. Confidentiality is of the highest importance.

Skills:  Proficiency with Microsoft products: Word, Excel, PowerPoint, Outlook & Publisher. Access Database is a plus.  Discretion, a positive attitude, self-starter, strong problem solving abilities, excellent interpersonal skills, familiarity with office equipment.

Specific Responsibilities:  Meets regularly with staff for program and calendar review.  Prepares weekly worship bulletins, bulletin inserts and special bulletins (seasonal, etc).  Prepares weekly PowerPoint for worship announcements.  Updates made to Website, Facebook, etc.  Oversees ONE Master church calendar.  Produce a Draft of future years calendar each summer for church Planning Session (usually in January). Attend annual leadership and planning sessions.  Oversee the production of the Monthly Church Newsletter. Work with Ministry Groups to get info for the newsletter. Create, Print, upload to Website and email for electronic delivery. Allow time for proofreading.  Recruit and work with volunteers to ensure attendance sheets and pew pad sign-in sheets are updated each week. Remove previous weeks bulletin and save any inserts for reuse. Ensure pew pads are full and pews have enough Prayer Cards, Transfer of Membership Cards, Giving Envelopes, Online Giving, and pens.  Send visitors letter(s) with a business card and update visitors log ion the excel sheet and the attendance numbers.  Update list of weekly birthdays and anniversaries. Place copies on both the pulpit and music stand.  Post serving schedules and calendars the first day of the month and update the website calendar.  Answer phones, take messages and make calls as needed.  Daily: check email and respond as necessary  Daily: get, open, and distribute mail to all staff and ministry leaders.  Oversee office needs, ordering office supplies and postage; oversee office equipment maintenance and contracts.  Maintain church member and guest databases.  Produce All Church Directory each January and provide updated copies as requested.  Keep church bulletin boards current in consultation with the ministers.  Oversee bookings of the church for weddings, keep wedding calendar, track bookings and deposits. Show potential wedding clients the church and answer questions. Communicate all wedding information to pastors and wedding custodian and provide timely reminders for upcoming events.  Work with the Property Committee to manage use of Long Hall.  Upload the sermon on the website the first of the week.  Constant Contact weekly Wednesday email.  Other duties as assigned.

Advanced notice is required (preferably 2 weeks) when requesting time away from the office, except in the event of illness. This will allow time for volunteers to be located to cover responsibilities.