Vacancy expired!
We are a creative marketing and communications agency based in Whitefish, MT seeking a full-time Executive Coordinator / Personal Assistant with experience in marketing/communications. This is NOT a remote opportunity but we are willing to hire the right person from out of town/state if they are willing to relocate to Whitefish.
This position is primarily an admin role, but there are many aspects of that job that can and will include project management and creative opportunities. An ideal applicant will thrive under pressure and love a fast paced and creative environment. Although a function of the job is personal assistant duties, this position is meant for someone who wants to dive into the world of digital marketing and is looking for a long term career and opportunities to advance.
Organization is key. Following up on outstanding tasks and making sure everyone is on schedule is the most important aspect of the job. A great attitude and always willing to help out with any outstanding tasks are qualities we are looking for.
Duties will include:
Sales Support
Answering Phones
Scheduling Meetings
Office Management
Hiring Vendors
Light Cleaning
Reconciling Receipts
Filing
Editing Documents / Contracts
Project Management Skills
Personal Assistant Duties for various team members
Utility Team Player - this includes assisting with projects involving Social Media, SEO, video production, print collateral, web design, etc. All these tasks can be taught to a quick learner.
Requirements:
Great Personable Attitude
Knowledge of Microsoft Office
Knowledge of Social Media Management
Attention to Detail
Organization
Proactive - not reactive
Previous Assistant Experience
Knowledge of CRM
Tech Savvy
Bonus Qualifications:
Knowledge of Zoom Conferencing
Experience with IP Phone Systems
Experience with Gmail and G-Suite
Any experience in a marketing environment
If interested, please send an email via craigslist relay including a cover letter/intro-email and resume. If applicable, letters of recommendation are a great bonus. Emails without a resume will NOT be considered.
