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Fast paced, busy Event Center is in need of an experienced full time Office Support individual in our Derry, NH office. This Full Time Administrative Assistant will provide secretarial support and also perform meet and greet activitieschecking in guests in for appointments, verification of information, collection of payments and deposits, processing paperwork associated with each task, and data entry utilizing our software programs. Prior office and computer experience is a must. We hope to find talented, personable, passionate team members to help make memorable events for our guests. Candidate must possess excellent communication and organizational skills, be detail-oriented with the capacity to multi-task. Position is full time, 40 hours a week, nights and weekend are required.
Job Description
ï§ Proactively manage a complex calendar of internal meetings, external meetings, and events with utmost attention to accuracy and timeliness.
ï§ Greets all incoming guests with a welcoming positive attitude.
ï§ Professionally answers in-coming phone calls.
ï§ Responds to emails and inquires professionally in a timely manor.
ï§ Performs all clerical and secretarial services including typing, photocopying and mail sorting.
ï§ Maintains Orders/organizes office supplies.
ï§ Follows attendance rules.
ï§ Performs other related functions that may be assigned.
ï§ Paid time off and Health Care available.
Requirements
ï§ Experience preferred
ï§ Well-developed communication and personal relations skills with the ability to interact with staff and the general public with empathy, sincerity, and a sense of caring.
ï§ Ability to learn quickly and adapt to changes within the organization.
ï§ Ability to work independently.
ï§ Strong computer skills, including knowledge of all Microsoft Office applications (Excel, Word, Outlook, PowerPoint) skills and the ability to adapt to new computer programs.
ï§ Strong working knowledge of Facebook, Instagram, Eventbrite, Mailchimp, Allseated, Gather, the Knot and Wedding Wire.
ï§ High School diploma or equivalent required, College diploma Preferred.
ï§ Must be able to stay focused on the job while on feet and moving about freely, which can include climbing stairs, bending, and carrying items weighing up to 25-50 pounds.
ï§ Ability to learn necessary job functions as well as have the foresight to provide recommendations for improvements within the position, and organization as a whole.
ï§ Must have basic knowledge of service standards, guest relations, food and beverage preparations as well as etiquette.
ï§ Ability to understand and apply written product labeling instructions to ensure the safe application of such products.
ï§ Adhere to grooming and appearance standards.
ï§ Work occurs mainly nights and weekends.
