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Real Estate Investment Company is seeking administrative assistant with prior real estate experience.
RESPONSIBILITIES:
Assist in basic building management such as, tenant invoices, collecting rent checks, bank deposits.
Assist with lease preparation and leasing administration, tenant move in/outs, insurance certificates and related leasing activity.
Be the first point of contact in handling tenant inquiries and complaints. Candidate will be responsible for dealing directly with tenant issues, vendors, maintenance staff, curing violations, construction activity, and related property issues. Candidate will directly coordinate tenant repair schedule and repair assignments.
Enter critical dates on shared google calendar, screen telephone calls and emails.
Knowledge of processing accounts payable, remote banking for rent deposits and other bookkeeping tasks when needed. Coordinating Bookkeeping and accounting of multiple entities using excel - advanced experience in excel is a must.
Coordinate and facilitate all forms of contracts and agreements including: purchase and sale contracts, developer agreements, residential and commercial tenant lease agreements, sub-contractor agreements, etc.
Work with our legal team, mortgage group, and title company, as a secondary liaison on any necessary information and documentation to help get the property to a successful closing.
Sorting scanning and filing mail and other legal documents - Attention to detail, high-level accuracy with documents is a must.
IDEAL CANDIDATE SHOULD:
Be deadline driven.
Have the ability to bring about order in the midst of chaos.
Be highly organized with keen attention to detail - OCD is a plus!
Have advanced proficiency in Microsoft MS Word, Excel, and Google apps for business.
Have the ability to thrive in a fast-paced office environment, working both collaboratively and independently, to meet deadlines.
Exhibit a positive and professional demeanor.
Have an inclination to anticipate problems, take initiative to solve them and build consensus around solutions.
Have excellent time management skills and the ability to prioritize work.
Have 2 or more years experience in Real Estate administration or similar.
Salary commensurate with experience.
