PT Administrative Assistant

PT Administrative Assistant

22 Jun 2024
New Mexico, Albuquerque, 87101 Albuquerque USA

PT Administrative Assistant

Vacancy expired!

The Administrative Asst. reports to the HR Coordinator/ CFO - Galina Kofchock

Administrative Assistant’s job expectations include:

● Be responsible for your own actions and mistakes

● Follow up and follow through on your responsibilities

● Hold yourself to the highest level of work ethics

● Be efficient with your time management

● Be a team player.

● Communicate with team members regularly using email

● Keep your Assignment Tracker up to date

In an effort to help you meet the above expectations we have compiled this list of requirements and responsibilities.

This list is not meant to be a complete all-inclusive list. You may have additional responsibilities that have not been specifically called out in this document. Below is a list of tasks and responsibilities that you will be expected to perform for OE Solar. We expect you to take ownership of your tasks, reporting them to your Manager and documenting your interactions in writing through email, BT or other written memo’s. You will be required to be in the office as your presence at the front desk is crucial to the office to run efficiently.

Office Administration Work

● Time Management

o You will need to meet the deadlines as they are outlined in your assignment tracker

o Report your hours at clock in and out each day and for lunch on form

● Communication

o Check Emails throughout the day to keep in good communication

o File items electronically and digitally

● Update Google Calendar for your manager and for yourself.

● Buildertrend

o Use Daily Logs & Buildertrend leads documenting every time you contact a customer.

● Daily Tasks

o Review - check online in monitoring sites if monitoring/ and system is producing accurately

o Track RMA process

o Create Invoices in QB and also in BT as Needed

o Receive payment from Clients

o Collect payment in Quickbooks as needed

o Stay organized with files and documentation of work, who you talked to and when

o Help set up phone system in Comcast as needed

o Answer the phone in a professional manner

o Help create Close Out Binders as needed

o Learn to process invoice and receipts

o Work with Insurance carriers to get new insurance certificates to clients as needed.

o Work with Bond Company to issue Bonds for jobs as needed

o Help with RFPs as needed

o Organize files on Drive and BT as Needed

o Help collect files for Audits

o Renew Business license to make sure we stay compliant

o Permitting

o Help Project manager and Solar Designer

o Customer Service

Requirements

SOLAR EXPERIENCE

Quickbooks

Customer Service

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Job Details

  • ID
    JC43508449
  • State
  • City
  • Job type
    Part-time
  • Salary
    USD 15.00n per hour 15.00n per hour
  • Hiring Company
    New Mexico
  • Date
    2022-06-21
  • Deadline
    2022-08-20
  • Category

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