Assistant Accounts Payable Clerk (Las Cruces)

Assistant Accounts Payable Clerk (Las Cruces)

09 May 2024
New Mexico, Las cruces 00000 Las cruces USA

Assistant Accounts Payable Clerk (Las Cruces)

Vacancy expired!

Accounts payable clerk is responsible for providing financial and administrative support in order to ensure effective, efficient, and accurate financial and administrative operations. This will include processing and monitoring payments and expenditures.

This position is a part-time (12-15 hours a week) position.

Responsibilities:

Perform the day-to-day processing of accounts payable transaction to ensure that the organizations finances are maintained in an effective, up-to-date and accurate manner, following established internal financial management protocols of the organization. Also, must assure all reports for Board of Directors are current and complete.

Activities will include:

Receive and verify invoices and requisitions for goods and services from Executive Director

Understand financial policies and procedures and verify that transactions comply with these

Prepare, organize, and input invoices for data entry

Data enter invoices for payment

Process backup reports after data entry

Record all checks

Prepare vendor checks for mailing

List all vendor checks in the log book

Prepare manual check as needed and when required

Maintain listing of accounts payable

Maintain the general ledger

Maintain updated vendor files and file numbers

Print and distribute monthly financial reports as needed

Understand auditing requirements and be able to pull accounts when requested

Provide administrative support to key staff in order to ensure effective and efficient office operation

Maintain inventory files

Maintain a filing system for all financial documents

Ensure the confidentiality and security of all financial and employee files

Will be responsible for keeping track of medical and annual leave for employees an d providing monthly reports to program directors.

Assure CDC Personnel Manual is kept up-to-date

Will be liaison between CDC and PayChex, as needed, and will be ready to provide reports to PayChex

Keep renters leases in order and keep abreast of upcoming renewal dates

Other duties as deemed necessary

Knowledge, Skills, Formal Background:

 Knowledge of accounts payable, accounts receivable and maintaining general ledgers

 Ability to maintain a high level of accuracy in preparation and entering financial information

 Ability to maintain confidentiality concerning financial and emp0loyee files

 Bookkeeping skills

 Effective verbal and listening communication skills

 Attention to detail and high level of accuracy

 Good effective organizational skill

 Effective written communications skills

 Computer skills, including the ability to operate computerized account, spreadsheets, and word processing programs

 Good time management skills

Background Experience: Must have at least four years of accounting experience

Bilingual in English and Spanish encouraged

Education: Formal education in accounting practices, Technical degree, Associates or Bachelors Degree Bilingual: Spanish/English preferred.

Job Details

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