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Accounts payable clerk is responsible for providing financial and administrative support in order to ensure effective, efficient, and accurate financial and administrative operations. This will include processing and monitoring payments and expenditures.
This position is a part-time (12-15 hours a week) position.
Responsibilities:
Perform the day-to-day processing of accounts payable transaction to ensure that the organizations finances are maintained in an effective, up-to-date and accurate manner, following established internal financial management protocols of the organization. Also, must assure all reports for Board of Directors are current and complete.
Activities will include:
Receive and verify invoices and requisitions for goods and services from Executive Director
Understand financial policies and procedures and verify that transactions comply with these
Prepare, organize, and input invoices for data entry
Data enter invoices for payment
Process backup reports after data entry
Record all checks
Prepare vendor checks for mailing
List all vendor checks in the log book
Prepare manual check as needed and when required
Maintain listing of accounts payable
Maintain the general ledger
Maintain updated vendor files and file numbers
Print and distribute monthly financial reports as needed
Understand auditing requirements and be able to pull accounts when requested
Provide administrative support to key staff in order to ensure effective and efficient office operation
Maintain inventory files
Maintain a filing system for all financial documents
Ensure the confidentiality and security of all financial and employee files
Will be responsible for keeping track of medical and annual leave for employees an d providing monthly reports to program directors.
Assure CDC Personnel Manual is kept up-to-date
Will be liaison between CDC and PayChex, as needed, and will be ready to provide reports to PayChex
Keep renters leases in order and keep abreast of upcoming renewal dates
Other duties as deemed necessary
Knowledge, Skills, Formal Background:
ï¼ Knowledge of accounts payable, accounts receivable and maintaining general ledgers
ï¼ Ability to maintain a high level of accuracy in preparation and entering financial information
ï¼ Ability to maintain confidentiality concerning financial and emp0loyee files
ï¼ Bookkeeping skills
ï¼ Effective verbal and listening communication skills
ï¼ Attention to detail and high level of accuracy
ï¼ Good effective organizational skill
ï¼ Effective written communications skills
ï¼ Computer skills, including the ability to operate computerized account, spreadsheets, and word processing programs
ï¼ Good time management skills
Background Experience: Must have at least four years of accounting experience
Bilingual in English and Spanish encouraged
Education: Formal education in accounting practices, Technical degree, Associates or Bachelors Degree Bilingual: Spanish/English preferred.