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What You Will DoThe Emergency Management Division (EMD) at Los Alamos National Laboratory (LANL) seeks an administrative professional to serve as an Administrative Assistant 4 assigned to the Emergency Preparedness Group (EM-PREP) and Emergency Operations Group (EM-OPS). The selected candidate will be responsible for providing administrative support to both groups, which includes programs/teams such as Site-Level Emergency Preparedness, Deployed Emergency Preparedness, the Emergency Operations Support Center (EOSC), Incident Response Commanders (IRCs), and the Wildland Fire Program. This position will also serve as a member of the Emergency Response Organization (ERO) with an assignment in the Emergency Operations Center (EOC) during drills, exercises, and actual emergency responses. This position will report to the EM-PREP Group Leader and/or EM-OPS Group Leader.What You NeedMinimum Job Requirements:Administrative SupportExpert-level knowledge of and experience providing high-level administrative support in a busy office environment requiring complex calendar management, domestic and foreign travel, procuring products to include out of the ordinary (i.e. furniture, clothing, signage, etc.), meeting scheduling/logistics, visitor processing (including international visitors), accurate data entry and tracking, and group timekeeper for group staff and backup for other organizations and coordination of the Key Program for building staff. Experience with solving problems, developing and implementing solutions, and innovating business practices to ensure customer satisfaction at all levels.Business SystemsExpert-level knowledge and experience with the Microsoft Office Suite (particularly with Outlook, Excel, and Word) and knowledge of the Oracle business systems and Concur for domestic and foreign travel. Extensive experience independently and accurately interpreting data and information.CommunicationExcellent interpersonal, verbal and written communication skills while interacting effectively with people throughout the organization hierarchy and in partnership with internal support organizations. Grammatical proficiency, formatting, and editing capabilities expected at this level.LeadershipDemonstrated mentoring and teaming skills. Utilization of tact, diplomacy and discretion in dealing with sensitive and in-confidence information.Personal LeadershipDemonstrated ability to manage interruptions and changing priorities; to complete assignments with or without established procedures; and be available and dependable.Education/Experience: Position requires a minimum of 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.Desired Qualifications:Business SystemsProficiency in multiple Laboratory-wide business systems (e.g., Oracle, Time and Labor (experience with LANL special pay provisions on-call, overtime, shift differential, Saturday/Sunday Premium, etc.), iProcurement (Super DPR qualifications), Concur, UTrain, Foreign Visit Tracking System) and computer software applications (e.g., Microsoft PowerPoint and SharePoint). Thorough and in-depth understanding of Laboratory structure, operations, and policies and procedures.Note to Applicants: For full consideration, applicants must submit a comprehensive cover letter that addresses the key requirements of the position.Additional DetailsDirective 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.Internal Applicants: Regular appointment employees who have served at least one year of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the one year of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader.Please refer to Laboratory Policy P701 for applicant eligibility requirements.Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.Where You Will WorkLocated in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid maternity and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (paid sick, vacation, and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Appointment TypeRegularRegularContact Details Contact Name Land, Brandy Nicole Email brandyl@lanl.gov Work Telephone Vacancy Name: IRC82210 Organization Name EM-OPS/Emergency Management Operations Minimum Salary 52200 Maximum Salary 80800 Req ID: IRC82210 Category: Administrative Support
