Vacancy expired!
WHAT WE LOOKING FOR?
MOTIVATED & ENTHUSIASTIC – You love to keep busy
IMPROVEMENT FOCUSED – You look for ways to improve processes
ORGANIZED – You know where to find just what you’re looking for
MULTITASKING – You can move between multiple tasks quickly & effortlessly
Examples of Office Administrator responsibilities are listed but not limited to the following:
Update and maintain all employee records in current system and employee files
Collect, distribute, and mail out company letters/packages
Order supplies for office as needed
Faxing/Copying/Printing/Scanning/Uploading digital files
Create, organize, and file company and staff digital records
Maintain digital records for certain correspondence
Handle requests and queries with accuracy and expeditiously
Keep office organized and tidy
Perform other related duties as assigned by Manager(s)
Examples of Bookkeeper responsibilities are listed but not limited to the following:
Perform all activities related to accounts payable function including reviewing and processing payments
Process invoices and mail out vendor checks
Enter deposits and maintain A/R accounts send out statement as needed
Conduct reconciliation on all accounts on an as needed basis
Reconcile bank Statements and credit card statements
Maintain QuickBooks account(s)
Produce account summaries on request
QUALIFICATIONS
Associates Degree (all majors), or 4 years work experience in office administration or similar experience
Basic Bookkeeping knowledge required
Local candidates only (office is located in Irvine, Ca)
Discretion and trustworthiness -You will be privy to confidential information and will need to sign a Non-Disclosure Agreement
Exceptional telephone skills and professional etiquette
High degree of accuracy and attention to detail
Excellent organizational skills, ability to prioritize, and comfortable working independently
Must be able to lift min. 10 lbs.
Hours-8:00-4:30
Benefits:
Flexible schedule
Health insurance
Paid time off
Associate (Preferred)
Experience:
Office Administration: 4 years (Preferred)
Microsoft Office: 3 years (Preferred)
Quick Books 5 years (Preferred)
