Vacancy expired!
OFFICE ASSISTANT – JOB DESCRIPTION
Performs secretarial, clerical, and administrative support such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and fielding incoming calls. Experience with Google, Microsoft Office, Quickbooks, Adobe, and Dropbox required. Reports to the Office Manager.
Strong organizational skills required.
Answer phone and provide information to callers, take messages, field callers.
Set up appointments.
Maintain scheduling and event calendars.
Complete forms in accordance with company procedures.
Compose, type, and distribute routine correspondence and reports as requested.
Mail documents as requested.
Open, read, route, and distribute incoming mail; prepare responses to routine correspondence.
Set up and maintain paper and electronic filing systems for all documents and correspondence.
Assist in overseeing the petty cash fund.
Research information on the Internet as requested.
Coordinate New Mexico One Call line locates.
Coordinate state sprinkler permits.
Set up and coordinate meetings.
Operate office equipment such as fax machines, copiers, phone systems, computers, smart phones. Use spreadsheets, word processing, and other applications.
Learn to operate new office technologies as they are developed and implemented. Provide input to establish new and improved office procedures.
Generate estimates, invoices, work orders, and statements in Aspire.
Make bank deposits.
Assist in supporting projects and act as a team player.
Order and distribute supplies.
Conduct project walk-throughs and provide feedback on required follow-up.
Provide quality customer service including promptness, politeness and professionalism.
