Location: Delhi, NY Category: Staff Posted On: Fri Nov 1 2024 Job Description: SUNY Delhi seeks a dynamic, forward thinking, and engaging Senior Staff Assistant (Purchasing Coordinator) to join the Business and Finance Department. SUNY Delhi prides itself on being a welcoming college community for all. Diversity, equity, and inclusiveness are integral components of the highest quality academic programs and the strongest campus climate. We are looking for a strategic thinker able to assist in the procurement of quality goods and services and ensure proper procedures are being followed in order to meet SUNY and NYS guidelines. The college seeks a wide range of applicants for its positions so that inclusive excellence will be affirmed.Principal duties include:
Assist with non-construction solicitation and bid process: prepare requests for proposals (RFP's), place public advertisements, receive and review responses, assist with selection and award.
Prepare and process non-construction contract documents and agreements.
Assist as a Purchasing, Accounts Payable and Travel person to promote the initiatives of all three areas to the campus community. This work includes keeping policies and procedures up to date via website, training on campus wide information systems as updated, or as new software is implemented. Hold regular training sessions both in person or virtually on news and information, policy updates and other announcements to campus on procurement topics.
Research and maintain a working knowledge of New York State and State University of New York procurement policies and regulations and apply that knowledge to his or her day-to day responsibilities.
Assist faculty and staff with following proper purchasing and travel procedures to ensure compliance with applicable guidelines and regulations
Review purchase requisitions to ensure best price, Minority & Women-owned Business (MWBE) compliance and appropriate approval requirements are all met; Act as MWBE coordinator.
Oversee SUNY's electronic requisitioning procurement system ensuring compliance with all applicable SUNY and NYS regulations
Review requests exceeding procurement policy thresholds to determine whether competitive bidding is required.
Manage and update NYS Project Sunlight requirements and educate the campus community to ensure compliance.
Administer campus issued Chase and WEX credit card programs for the campus; Reconcile monthly payment statements; Monitor usage to ensure compliance with applicable laws and policies.
Troubleshoot and research any issues within purchasing, accounts payable, vendor, department questions, travel, credit card program, etc.
Assist and support Business Office Team.
Job Requirements:
Associates degree with 3-5 years experience
Proficient computer skills, including Microsoft Office Suite
Excellent communication skills
Preferred requirements:
Bachelor degree in business, finance, legal studies, or a related field
Familiarity with legal terms and contract language
Additional Information:
Salary: $55,151
Work Schedule: Full-time
Reports to: Director of Business Affairs
This is a 12-month position
Budget Title: Senior Staff Assistant, SL3
This position offers full New York State UUP (FT) (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-June-2024.pdf) , benefits which are among the most comprehensive in the country with an excellent fringe benefits package
Click here for more Information for Prospective Employees (http://www.suny.edu/benefits/newprospective-employees/)
SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans.
SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.
