We are seeking a highly organized and detail oriented Administrative Assistant to support our Construction management team. The ideal candidate will have excellent Microsoft Office skills, strong communication abilities and a keen eye for detail. This role involves coordinating office operations, managing project documentation, and assisting with administrative tasks to ensure the smooth functioning of construction projects.
Key Responsibilities:
-Administrative support
-Provide general administrative support to construction project managers and team members
-Manage and maintain electronic and physical files, ensuring all project documents are up to date and organized
-Handle incoming calls, e mails and correspondence, directing inquiries to the appropriate personnel
-Prepare and maintain project related documents, including contracts, change orders and submittals
-Assist in tracking and updating project schedules, budgets and reports
-Maintain accurate records of jobs bid
-Microsoft Office and Computer skills
-Utilize Microsoft Office Suite (Excel, Word, Outlook, Power Point) to create spreadsheets & quotes
-Generate and maintain Excel spreadsheets for project tracking and financial documentation
-Prepare professional reports and correspondence using Microsoft Word
-Maintain digital records using document management software or cloud based system
-Office Coordination and Communication
-Communicate with vendors, subcontractors and clients to ensure smooth project operations
-Assist in preparing bid proposals and contract documents
Qualifications & Skills
-Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) is required
-2 Plus years of administrative experience in construction, engineering or a related industry preferred
-Strong organizational skills and attention to detail
-Excellent verbal and written communication skills
-Ability to handle multiple tasks and meet deadlines in a fast-paced environment
-High school diploma required; Associate's or Bachelor's degree in Business Administration or a related field preferred
