Financial Analyst - Accounts Receivables/Billing (ARBI) & Sub Award

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Financial Analyst - Accounts Receivables/Billing (ARBI) & Sub Award

16 Jan 2024
New York, New york city, 10016 New york city USA
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Financial Analyst - Accounts Receivables/Billing (ARBI) & Sub Award

Vacancy expired!

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go tomed.nyu.edu, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,TwitterandInstagram.

Position Summary:
We have an exciting opportunity to join our team as a Financial Analyst - Accounts Receivables/Billing (ARBI) & Sub Award.

In this role, the successful candidate under the supervision and guidance of the Sr. Finance Manager, Research Finance Operations, the financial analyst serves as a member of the Accounts Receivables/Billing (ARBI) & Sub Award Management Team, and is responsible for the day-to-day management of outgoing subcontracts invoices between NYUSOM and other institutions. This position liaises with internal and external customers, consults with faculty, the Sponsored Program Administration Office, and Departmental Administrative personnel regarding sub award invoices review and approval.

Job Responsibilities:

  • Create Purchase Orders in PeopleSoft and notify vendors.
  • Submit sub award invoices to Departments for approval.
  • Process approved sub award invoices for payment.
  • Communicate with vendors, department administrators and Principal Investigators regarding inquiries related to sub award invoices.
  • Confirm with SPA and Department any approved balance to be carried over from prior budget period into the next budget period.
  • Maintain sub award log for tracking and monitoring purposes which includes: PO number, payment receipt, date & disputes sub award invoices.
  • Confirm and obtain PI approval for invoices received and process payments accordingly in PS and in adherence to the 30 days payment timeline as per the Office of Management & Budgets Uniform Guidance policy.
  • Confirm and match requisitions and POs, ensuring required signatures from vendor, department and SPA align.
  • Financial Controls and Compliance:
    Perform work within the established goals and objectives for Research Financial Operations.
    Research project expenses are managed within budget, per sponsor contracts and in a timely manner.
    Outbound sub award invoices review & approve in an accurate and timely manner.
    All Sponsors financial contract terms are met.
    To ensure all contracted grant funds are approved for payment in a timely manner.
    The A-133 audit and the PWC annual audit with no material findings.
  • Planning, Organizing, Collaborating and Decision Making
    Performs within plan, established priorities and across multiple functional areas.
    Exercises initiative and sound judgment in performance. Escalates issues appropriately.
    Contributes meaningfully to developing solutions and independently completes assigned work in a timely manner.
    Deliverables are accurate and timely.
    Utilizes time efficiently.
    Prepares in advance for meetings and maintains minutes and action items.
  • Monitoring, Quality Control, Reporting and Record Keeping
    Assists Billing Team Lead in developing exception reporting, performs routine quality control.
    Maintains an accessible electronic final copy of all external formal submissions.
    Provides guidance and departmental support related to the management and monitoring of sub award invoices
  • Quality Control (Improving Business Processes)
    Follows all SLAs and Procedures and assists in cross-training for staff.
    Exceptions are managed and resolved. Root cause analyses are performed when appropriate.
    Practices Continuous Improvement.
  • Communications
    Ability to communicate effectively with staff, peers, senior management and faculty.
    Positively represents the Institution when dealing with sponsors, outside institutions.

Additional Position Specific Responsibilities:
KEY COMPETENCIES:
Understands and adheres to the principles of Research Administration and Compliance
Follows NYU Policies and procedures
Exercises good judgment and effectively prioritizes work
Understands and embraces Enterprise Systems
Understands and employs Accounting Principles
Embraces the practice of Continuous Improvement
Leads and motivates others
Change Agent
Accountable, Collegial and Ethical

Minimum Qualifications:
To qualify you must have a Minimum Qualifications:Bachelors degree and minimum 3 years relevant work experience or an equivalent combination.Superior communication skills, both written and verbal. Possess strong customer service and problem solving skill sets. Knowledgeable of accrual basis of accounting.

Preferred Qualifications:
Bachelors degree in business, finance or other appropriate discipline with at least 2 years of relevant financial and grants management experience, or a combination of comparable education and experience.
The Financial Analyst must have a comprehensive understanding of research administration with In-depth knowledge of Uniform Guidance and other research regulatory requirements, specifically the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.
Experience with Enterprise Systems. PeopleSoft or Oracle preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.

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