Our client, an investment management firm, is seeking a Executive Assistant to join their organization and support a team of investment professionals. They are looking for an individual who can communicate thoroughly in a fast-paced environment, while remaining organized and prioritizing efficiently. The hours are 8:00am-6:00pm with flexibility for paid overtime. This role follows a hybrid schedule, with three days in office in Manhattan and two days remote on Mondays and Fridays.Responsibilities: Provide high-level administrative support to multiple investment teams across global regions, managing complex calendars and scheduling across time zones Coordinate international travel logistics, including detailed itineraries, accommodations, and transportation, while anticipating and resolving changes in real time Prepare, review, and process expense reports and maintain accurate financial records Organize meetings, conference calls, and global events, ensuring seamless execution and communication with stakeholders Act as liaison between internal executives, investors, and external partners with professionalism and discretion Provide backup administrative support across offices and handle ad hoc requests requiring flexibility and sound judgmentJob Requirements: Bachelor's degree required 4-7+ years of Executive Assistant experience, ideally within financial services or a fast-paced global organization Strong communication, organizational, and multitasking skills with impeccable attention to detail Proven ability to prioritize competing demands and manage time effectively under pressure High level of professionalism and discretion when handling confidential information Proficiency in Microsoft Office Suite; experience with CRM tools a plusCompensation/Benefits: Up to $115K base salary + paid overtime + annual bonus 100% employer-paid medical, dental, and vision coverage 401(k) plan with both traditional and Roth options and a Money Purchase Pension Plan 20 PTO days plus 7 sick days Monthly transit allowance and daily lunch stipend Fertility, pet, life, and disability insurance benefitsBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
