Our client, a leading financial advisory firm, is seeking an experienced Temp-to-perm Executive Assistant to support a Managing Director. The ideal candidate will have 5-10 years of solid Executive Assistant experience, preferably within financial services. This is a fast-paced, high-touch role that requires strong discretion, exceptional organization, and a natural sense of urgency. The right person will be proactive, detail-oriented, and eager to anticipate needs before being asked. It is in person 5 Monday through Friday with ideal hours from 9am-5pm but the flexibility to work from 10am-6pm, or 11am-7pm. There will be paid overtime when needed and the role will pay $110-120k.Responsibilities:Provide high-level administrative support to the Managing Director, managing daily priorities and ensuring seamless operations.Maintain and update complex calendars, schedule meetings, and coordinate client appointments with precision.Arrange and manage light travel, including itineraries and logistics.Handle expense reporting, reconcile receipts, and track financial and legal documents.Maintain CRM data, input client notes, and generate reports as needed.Serve as a liaison between the advisor and internal/external contacts, exercising discretion and professionalism at all times.Assist with client correspondence, meeting prep, and follow-up documentation.Support general office operations as needed - from organizing files to ensure supplies and materials are in order.Proactively anticipate needs, stay one step ahead, and adapt quickly in a fast-paced environment.Qualifications:5-10 years of Executive Assistant experience, ideally within financial services such as a hedge fund or private equity.Strong organizational skills with the ability to manage multiple priorities under tight deadlines.Excellent written and verbal communication skills; able to interact professionally with clients and executives.High attention to detail and follow-through, with a proactive and solution-oriented mindset.Strong discretion and judgment when handling sensitive information.Tech-savvy with proficiency in Microsoft Office Suite and CRM platforms.Confident, mature, and adaptable personality - able to thrive in a direct, fast-moving environment.A self-starter who brings initiative and a strong sense of urgency to every task.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
