Our client, a private trading firm, is seeking a Temporary to Permant Executive Assistant to join their growing NYC team. The hours are 9am-6pm and requires the candidate to be in office five days a week. This is a great opportunity for someone who thrives in a fast-paced office space with the opportunity to engage with their colleagues.Responsibilities:Manage and maintain executive calendars, including scheduling both internal and external meetings and ensuring all logistics and necessary materials are prepared in advance.Support teams in coordinating and scheduling meetings with current and prospective investors, including preparing meeting agendas/materials and sending meeting invitations and confirmations.Serve as the primary point of contact for administrative inquiries and requests for executives, responding promptly and professionally to all communications with a strong sense of urgency.Arrange domestic and international travel logistics for executives, including flights, hotels, transportation, and visas as needed.Manage expense reports and reimbursement processes for executives.Assist with special projects and events as needed, demonstrating flexibility and ability to prioritize and meet deadlines.Perform general administrative and office tasks such setting up meeting rooms, greeting guests, and ordering office supplies.Qualifications:2-3 years office experience - experience at an investment or finance firm is a plus.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.Exceptional communication and interpersonal skills, with the ability to interact professionally with investors, colleagues, and external stakeholders.Meticulous attention to detail and discretion, especially when handling investor requests or external inquiries.Ability to work and think independently, take initiative, and proactively anticipate needs.Bachelor's degree or equivalent work experience preferred.Compensation/Benefits:Up to 130k base depending on experience + discretionary bonus100% company paid medical, dental, and vision for employee and dependents 401k20 days PTO, holidays, and unlimited sick days Breakfast and lunch provided in office a few times a weekBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
