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Position Announcement - Operations Manager (Part-Time)
The Ausable River Association (AsRA), a non-profit environmental conservation organization based in Wilmington, New York, is seeking a qualified individual to provide part-time bookkeeping and administrative support. Reporting to the executive director, the position holder will use accounting, database management, and organizational skills to support AsRA's science-based conservation mission to help communities protect Ausable streams and lakes.
Position Overview
Status: part-time employee, flexible schedule, 12 to 21 hours/week
Compensation: $17 to $22 per hour, dependent on experience, plus benefits
Hire Timeline: Applications no later than 28 February; job start - asap
AsRA currently employs a small staff of hardworking conservation professionals with expertise in science, stream restoration, public education, communications, community outreach, grant-writing, non-profit management, and program building. Our strategic program growth, in response to our goals and the needs of our community, requires dedicated membership and operational support.
Position Description
Supervised by the executive director, the operations manager (OM) will:
Serve as bookkeeper, managing daily finances, tracking all income and expenses (refining current systems as needed), managing accounts, paying approved bills, providing clear and concise oral and written financial reports including monthly reconciliation.
Manage the organization's membership and donor database, tracking donations, and sending prompt thank you
letters.
Assist in the management and tracking of organizational and program budgets working with the executive director to anticipate funding needs and to provide quarterly reporting to the board of directors.
Provide financial management and organization of grants and contracts, working with staff as needed to track and record expenditures, invoice for reimbursement, fulfill reporting requirements, manage contractor billing and payment, and monitor compliance;
Assist the executive director in managing staff benefits.
Provide support to an office of 4 to 6 staff; all staff share administrative and office work, but the OM will take the lead on identifying gaps, discussing options, coordinating a response, doing the work themselves if needed, and following up to ensure needs are met.
Qualifications
The ideal candidate will have experience with financial and operational management in a non-profit setting. They will be interested in our mission of helping communities protect the clean waters, healthy streams, and diverse habitats of the Ausable watershed. Besides the proficiencies noted below, they will be able to communicate concisely, manage multiple tasks, and share ideas and questions with a small team of dedicated coworkers. A sense of humor and a willingness to listen, share, and problem solve in a dynamic group is necessary.
Minimum Qualifications
BA/BS degree and three years' experience as a bookkeeper, accountant, or as an operations manager in a small to mid-size working environment, or equivalent combination of education and experience
Proficiency with financial record keeping, account management, and reporting
Experience with budget preparation and management
Experience with grants and/or contract management, tracking, and compliance
Knowledge of accounting best practices and financial approaches including tax preparation support and other reporting formats
Knowledge of benefits provisions and management
Proficiency with computer and cloud software, specifically QuickBooks, Excel and other database and payment management tools
Willingness to constructively assist and engage with others, especially staff and board members, but also with community members, government staff and officials, AsRA members and supporters, science colleagues, etc.
A sense of humor, exceptional organizational skills, and impeccable attention to detail
Desired Qualifications
Five years' experience with business bookkeeping and financial management in a non-profit setting
Experience managing membership, donor, and/or volunteer databases
Familiarity with state and federal reporting systems and requirements and an interest in assisting with minute project financial details
A track record of investigating and improving organizational processes
Familiarity with local communities in the Ausable watershed or wider Adirondacks
About AsRA
Since 1998, AsRA has been working with landowners, local, state, and federal government, NGOs, researchers, and other stakeholders to conserve the valued resources of the Ausable watershed. AsRA's conservation programs provide transferable solutions to issues that challenge many watersheds. We undertake rigorous monitoring to mitigate the effects of pollutants on aquatic life and drinking water; provide early detection, education, and outreach to reduce invasive species threats; assess the abundance of aquatic native species, such as brook trout, and work to protect their habitat; and we restore the health and balance of our streams, sustaining ecological diversity and providing flood resilience for our communities. See our website: www.ausableriver.org for more details.
How to Apply
Please email a resume, a cover letter describing your interest and addressing the qualifications above and contact information for three professional references to the email above by February 28, 2019. Please type the position title "Operations Manager" and your last name in the subject line. Review of applications will begin in mid-February.
