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Part-time Administrative Assistant
Howard Hanna Rochester is excited to be recruiting for a Part-time Administrative Assistant to support our Newark, NY office. Hours for this role will be Monday through Friday from 9am to 3pm.
SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.
RESPONSIBILITIES AND DUTIES INCLUDE:
AGENT SUPPORT:
Assist agents on target marketing
Mail Just Listed, Just Sold and New Neighbor post cards for agents who earn "extra" ones
Assist in brainstorming ideas for other marketing post cards (design and messaging)
Assist agents by creating and maintaining
Profile pages/webpages
Post listings and awards/recognition on their social media sites
Assist/train on social media to help market themselves and their clients
Help design Facebook advertising and "boosts" to special posts
Assist the agents with mailings and marketing collateral
Help with mail merges
Help create flyers and brochures
Help brainstorm new ideas for their new business
Help train agents on new programs:
Open to Close
Hanna Presentations
MANAGER SUPPORT:
Assist Manager in maintaining the office Facebook page to make it more community oriented and increase traffic flow to the page.
Work on daily projects assigned from Manager (i.e. Zillow and other real estate websites, agent web pages and listings, etc.)
Assist Manager in Special Projects to increase market share in primary markets
Assist manager and agents with database
Assist manager with consistent recruiting
Maintain excel databases
Assist manager with social media marketing
GENERAL OFFICE DUTIES:
Open House, New Neighbor, Just Listed Postcards
Help manage the office website and listings to ensure up to date information and ensure links are functioning
Support recruiting initiatives
Other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
Ability to communicate professionally in oral and written fashion.
Must possess strong clerical, statistical and administrative skills.
Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy.
Prior experience in an office administrative role is preferred.
High school diploma required; business school education desirable
Ability to work independently on confidential material
Must possess good judgment and problem solving skills.
Ability to maintain skills required through training offered by the company or outside sources.
