Vacancy expired!
Secretary, GS-0318-04 (Office Automation)Department of Homeland SecurityU.S. Coast GuardOverview
##### Open & closing dates
09/16/2019 to 09/26/2019
##### Service
Competitive
##### Pay scale & grade
GS 04
##### Salary
$30,638 to $39,824 per year
##### Appointment type
Permanent - This is a permanent appointment.
##### Work schedule
Full-Time - This is a full-time position.Location1 vacancy in the following location:-Camp Lejeune, NC 1 vacancyRelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryThis position is located in Department of Homeland Security/U.S.
Coast Guard, Special Missions Training Center in Camp Lejeune, NC.Learn more about this agencyResponsibilitiesThe position provides secretarial and office management support for
the Commanding Officer, who assists in directing administrative and
support operations.Being a CG civilian makes you a valuable member of the CG team.
Typical work assignments include
Providing clerical and administrative procedures to identify
impact on existing operations
Suggesting and drafting new or revised clerical administrative
support processes and procedures
Assisting in the management of ongoing clerical and
administrative support for the Command
Maintaining files and records of such activities and carries out
specific arrangements
Travel RequiredNot requiredSupervisory statusNoPromotion Potential04
#### Job family (Series)
0318 SecretarySimilar jobs
Office Secretaries
Secretaries, Office
- RequirementsConditions of Employment
U.S. Citizenship is required.
This position requires a National Agency Check with Inquiries
(NACI).
Applicants must be able to type 40 words per minute
All qualification requirements must be met by the closing date of
the announcement. This includes Time-In-Grade requirements for
current status employees applying through merit promotion
procedures. Status applicants applying for a promotion must have 52
weeks of service at the next lower grade.QualificationsThis position requires one year of general experience. General
experience includes progressively responsible clerical, office, or
other work that indicates ability to acquire the particular
knowledge and skills needed to perform the duties of the position to
be filled. Examples of general experience for this position would
include: Reading and commenting on new or different administrative
procedures to identify impact on existing operations; suggesting and
drafting new or revised clerical administrative support processes
and procedures; assisting in the management of ongoing clerical and
administrative support for the Command; identifying workflow
problems; providing assistance and direction to administrative
support staff and lower organizational levelSubstitution of Education for Experience: Candidates may meet the
basic qualification requirements for this position through 2 years
of education above the high school level.Equivalent combinations of successfully completed post-high school
education and experience may be used to meet total experience.National Service Experience (i.e., volunteer experience): Experience
refers to paid and unpaid experience, including volunteer work done
through National Service programs (e.g., Peace Corps, AmeriCorps)
and other organizations (e.g., professional; philanthropic;
religious; spiritual; community, student, social). Volunteer work
helps build critical competencies, knowledge, and skills and can
provide valuable training and experience that translates directly to
paid employment. You will receive credit for all qualifying
experience, including volunteer experience.EducationThis position does not have a positive education requirement. If you
are including education on your resume, report only attendance
and/or degrees from schools accredited by accrediting institutions
recognized by the U.S. Department of Education. See Required
Documents section for detail.FOREIGN EDUCATION: Education completed in foreign colleges or
universities may be used to meet Federal qualification requirements
if you can show that your foreign education is comparable to
education received in accredited educational institutions in the
United States. It is your responsibility to provide such evidence
with your application. See Recognition of Foreign Qualifications
click hereAdditional informationApplicants will be required to complete questions contained on the
Declaration for Federal Employment (OF-306) at the time a tentative
job offer is made. Certain responses on the form could pose a
problem with suitability for employment determinations. If you
receive a conditional offer of employment for this position, you
will be required to complete/make updates to the OF-306 and to sign
and certify the accuracy of all information in your application,
prior to entry on duty. False statements on any part of the
application may result in withdrawal of offer of employment,
dismissal after beginning work, or imprisonment.DHS uses e-Verify, an Internet-based system, to confirm the
eligibility of all newly hired employees to work in the United
States. Learn more about e-Verify, including your rights and
responsibilities at click hereRecruitment incentives may be authorized.All Federal employees are required to have Federal salary payments
made by direct deposit.The Department of Homeland Security encourages persons with
disabilities to apply, to include persons with intellectual, severe
physical or psychiatric disabilities, as defined by 5 CFR §
213.3102(u), and/or Disabled Veterans with a compensable
service-connected disability of 30 percent or more as defined by 5
CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons
with disabilities possess a wealth of unique talents, experiences,
and competencies that can be invaluable to the DHS mission. If you
are a member of one of these groups, you may not have to compete
with the public for federal jobs. To determine your eligibility for
non-competitive appointment and to understand the required
documentation, click on the links above or contact the Servicing
Human Resources Office listed at the bottom of this announcement.More than 1 selection may be made from this announcement if
additional identical vacancies in the same title, series, grade, and
unit occur within 45 days from the date the certificate was
issued.If you need a reasonable accommodation for the application and
hiring process, please contact 202-795-6308. Decisions on granting
reasonable accommodation will be made on a case-by-case basis. Visit
Reasonable Accommodation.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the
qualifications above.We will review your résumé and supporting documentation to ensure
you meet the basic qualification requirements. If you meet the
minimum qualifications, your experience, education and training will
be rated using the on-line self assessment questions that are based
on the following competencies or knowledge, skills, and abilities
needed to perform this job:
Knowledge of Department of Homeland Security and Cost Guard
standards, practices, and requirements governing correspondence,
signatory authority, distribution copies and titling practices
in order to review such items for adequacy
Knowledge of division's programs, projects and assignments in
order to refer suspense items
Knowledge of English usage, grammar, spelling and punctuation in
order to review and correct material
Knowledge of administrative clerical practices and requirements
Your resume and responses to the self-assessment questions are an
integral part of the process for determining your qualifications for
the position. Therefore, you must support your responses to the
self-assessment questions by providing examples of past and present
experience in your resume.If you are best qualified, you may be referred to the hiring manager
for consideration and may be called for an interview.Consideration will be given to performance appraisals and incentive
awards as an indicator of quality of prior experience; no points
will be assigned.To preview questions please click here.Background checks and security clearanceSecurity clearanceOtherDrug test requiredNo- Required Documents
Your resume
Your responses to the online questionnaire
Current or former federal employees, submit a copy of your most
recent SF-50, Notice of Personnel Action, that demonstrates your
eligibility for consideration, e.g., length of time you have been in
your current/highest grade. Examples of appropriate SF-50s include
promotions, with-in grade increases. Performance award are not
acceptable.
If you are qualifying based on education, submit a legible copy
of your unofficial college transcript from an accredited
college/university. The transcript must reflect the
college/university name and/or logo. Applicants are highly
encouraged to proactively order a copy of their official transcripts
to be delivered to their home address so transcripts will be readily
available if selected. If selected, official transcripts are
required prior to establishing your start date. Foreign education
completed in foreign colleges or universities may be used to meet
education requirements if you can show that it is comparable to
education received in U.S. accredited institutions. Provide proof
with your application. Please see click here.
If you are claiming special priority selection rights under the
Interagency Career Transition Assistance Program (ICTAP), you must
submit a copy of your agency notice, most recent performance rating
and most recent SF-50, noting your current position, grade level and
duty location. If you have never worked for the federal government,
you are not ICTAP eligible. To be considered eligible, you must be
placed in the well-qualified category for this position. Please see
ICTAP eligibility.
If you are claiming veterans’ preference, submit the following
documents. Please see Feds Hire Vets for detail.
a. Veterans claiming 5 point veterans' preference must submit
legible Member 4 Copy DD214(s) indicating Character of Service.
5-point preference will not be granted if appropriate documentation
is not submitted.
b. 30% Disabled Veterans must submit their Member Copy 4 DD-214(s),
which includes Character of Service, and VA Disability Letter with
percentage of disability OR documentation of disability
determination from a branch of the Armed Forces which reflects a
compensable service-connected disability of 30% or more.
c. Other 10 point Preference Eligibles must submit applicable Member
Copy 4 DD-214(s), which includes Character of Service, and provide
documentation of your other 10 point preference. If claiming 10
point preference, you must provide required documentation described
on the back of the SF-15. 10-point preference will not be granted if
appropriate documentation is not submitted with your application.
d. If you are a current active duty military member who does not
have a DD214 and is claiming preference under the Veterans
Opportunity to Work (VOW) Act, you must submit certification from
the Armed Forces indicating that you will be discharged or released
under honorable conditions from active duty within 120 days from the
date on the certification. Certifications must be on letterhead from
the appropriate military branch and include: military dates of
service and expected discharge or release date, character of
service, military rank, type of discharge and date when terminal
leave will begin. Certifications must be signed by, or by direction
of military members’ military personnel offices, unit commanders or
higher headquarters.
If you are requesting consideration under Executive Order 13473,
you must submit proof of eligibility. At a minimum to confirm
eligibility for purposes of appointment based on relocation under
these provisions a spouse of a service member must provide a copy of
the marriage certificate or other documentation verifying marriage
and a copy of the military PCS orders assigning the service member
to a certain post. The PCS orders must state the member's spouse was
authorized on the military orders. Proof of eligibility based on
disability and deaths resulting from active duty service is outlined
here.
OPM must authorize employment offers for former or current
Political Appointees. If you are currently, or have been within the
last 5 years, a political Schedule A, Schedule C or Non-Career SES
employee in the Executive Branch, you must disclose this
information. Submit proof of your former or current status, such as
your SF-50. Please see here.
All documentation as outlined above must be received by the closing
date of the announcement. If you are unable to submit your documents
electronically, you may fax or mail the documents. A fax cover sheet
will be provided to you from the system with fax number and
instructions. Required documents will also be accepted by mail and
must be received by the closing date of the announcement. The
mailing address is COMMANDANT (CG-1211SE), ATTN OFFICE OF CIVILIAN
HUMAN RESOURCES (JOBS), US COAST GUARD, 2703 MARTIN LUTHER KING JR
AVE SE, STOP 7912, WASHINGTON, DC 20593-7912.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.- BenefitsA career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.DHS offers competitive salaries and an attractive benefits package,
including: health, dental, vision, life, and long-term care
insurance; retirement plan; Thrift Savings Plan [similar to a
401(K)]; Flexible Spending Account; Employee Assistance Program;
personal leave days; and paid federal holidays. Other benefits may
include: flexible work schedules; telework; tuition reimbursement;
transportation subsidies; uniform allowance; health and wellness
programs; and fitness centers. DHS is committed to employee
development and offers a variety of employee training and
development opportunities. For more information, go to the DHS
Careers website and select “Benefits”. Disabled veteran leave will
be available to any Federal employee hired on or after November 5,
2016, who is a veteran with a service-connected disability rating of
30 percent or more.Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.- How to ApplyComplete applications for this vacancy must be received on-line by
11:59 p.m ET on the closing date of the announcement. To begin your
online application, click the Apply Online button and follow the
prompts to register or sign in to USAJOBS, take the online
questionnaire and submit the required documents to provide proof of
eligibility and qualifications. See Required Documents section for
more detail regarding a complete application package.High self assessment in the vacancy questions that is not supported
by information in your resume and/or supporting documents may impact
you or eliminate you from consideration.If applying on-line poses a hardship to you, the Help Desk listed on
the announcement will provide assistance to ensure that applications
are submitted on-line by the closing date. You must contact the Help
Desk prior to the closing date of this announcement to receive
assistance. Hours of operation: Monday through Friday, 7:00 a.m. to
7:00 p.m. ET, excluding Federal holidays.Agency contact informationUSCG Applicant SupportPhone866-656-6830Fax000-000-0000Emailmgshelp@monster.comAddressUnited States Coast Guard
2703 Martin Luther King Jr. Ave SE
STOP 7120
Washington, District of Columbia 20593
United StatesLearn more about this agencyNext stepsOnce the announcement is closed, we will conduct an evaluation of
your application and qualifications to determine your ranking. The
most qualified applicants will be referred to the hiring manager for
further consideration. To check the status of your application, log
on to your USAJOBS account, click on "Application Status," and then
click "More Information." You may also opt to receive email
notifications of application status changes by logging into your
USAJOBS account and enabling notification alerts.For more information on applying for federal employment click here- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.
Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job
applicants
Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:
An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.
You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations
or how to contact an agency.Legal and regulatory guidance
Financial suitability
Social security number request
Privacy Act
Signature and false statements
Selective Service
New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/545756300. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.
