Administrative Assistant - Construction

Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.  Take minutes/action items in meetings.  Follow up with Management/Team on developing Agendas and distributing/preparing documents.  Raising invoices and purchase orders.  Supporting with document control – Quality Assurance & Quality Control.  Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.  Maximize office productivity through proficient use of appropriate software applications. Coordinate travel and complete expense reports.  Maintain contact with customers and outside vendors.  Provides new hires with welcome package, tour of the facility, keys, and introduction to all team members.  Maintains office equipment and ensures all products are in working order.  Order and maintain supplies.  Plan and organize Happy Hours, Team Building events, Summer and Holiday parties. Coordinate Lunch and Learns, Birthday/Anniversary lunches.  Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.  Provide support to Facilities Team.  Provide accounting support with monthly invoicing.  Manage schedules, calendars, and appointments.  Handle mail and shipping.