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My Canton, OH client is in need of a Proposal Manager to join their team. The ProposalManager’s core duty is to ensure that the company’s proposals are fully executed from
start to finish. This involves coordinating and producing all proposal (RFI, PPQ, RFP etc.)responses, while working with a proposal team that has the skills needed to prepare and submitproposals to organizations nation-wide.
Business Development to strategize on bid selection, work effort needed and staffingrequirements. This is a highly networked role that requires an ability to work under pressureand to challenging deadlines.
Duties
Implement and enforce all necessary proposal procedures and governance
Coordinate the proposal process end to end, assigning tasks to all required personnel
Review solicitation materials and work with sales team to determine bid choices
Organize and schedule the bid/no bid recommendation meetings based on RFP requirements
Schedule and run the proposal kick-off meetings, leading planning sessions when necessary,
and facilitating key review meetings / final document review
Develop proposal timelines, checklists and team assignments for each bid
Review with Legal all proposal requirements and ensure exceptions are well-documented to
protect liability exposure
Represent the company at various pre-bid activities, including meetings as needed.
Coordinate and review / edit proposal input from a variety of stakeholders, typically involving
contributions from sales, marketing, technical delivery and product teams.
Prepare all proposal documents: proposal editing and the final organization of completed
proposal submissions within customer defined timeframes
Coordinate notary requirements and route to appropriate personnel for completion
Coordinate proposal governance and sign off
Oversee document delivery of the completed proposal with the assigned Sales lead.
Manage and maintain a Content Library within the existing Proposal Management platform.
Maintain all proposal boilerplate materials, ensuring quarterly reviews by Department
leadership including Research & Development, Professional Services and Customer Care
Own the RFP platform including the organization of content and tracking of final documents
Own the document templates in line with company branding.
Communicate bid status throughout the bid lifecycle, including results (win/loss) to the sales
team and executive management
Associates Degree required, bachelor’s degree preferred
Analytical capabilities related to solution offerings and bid requirements
Excellent writing and editing competencies
Deep understanding of government procurement processes obtained through 5 years
minimum
of hands-on experience
Advanced MS Word / PowerPoint skills & proficient in MS Office
Working knowledge of MS Project, Visio, SharePoint
