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Office Real Estate Manager / Facilities CoordinatorÂ(Cinci)Â
compensation:Â$45,00.00, Business Phone provided, Business Computer provided,End of year Performance based performance¨employment type:Âfull-time¨
Financial
Demonstrate ability to understand financial goals, operate asset in owners' best interestÂ
Maintain accurate records of all real estate transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.).
Prepare annual budgets and income projections in a timely and accurate manner.
Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner.
Generate necessary legal action, documents and process in accordance with State and Company guidelines.
Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations and certificates of insurance.
Ensure that A/P invoices are submitted for payment, handle petty cash and all funds.
Leasing
§Ensure property is rented to fullest capacity.
§Utilize marketing strategies to secure prospective residents.
§Confirm that leasing staff techniques are effective in obtaining closing.
§Confirm that leasing staff gather information about market competition in the area and file.
§Continually monitor and analyze traffic logs, conversion ratios, budget guidelines, renewal information, marketing data, etc., to be able to give up-to-date and proper information when requested by others.
§Represent the company in a professional manner at all the times.
Administrative
§Prepare and/or implement procedures and systems within company guidelines to ensure orderly, efficient workflow.
§Confirm all leases and corresponding paperwork are completed and input to software System accurately and on a timely basis.
§Ensure current resident files are properly maintained.
§Ensure all administrative paperwork is accurate, complete and submitted on a timely basis.
§Lead emergency team for community. Ensure proper response and handling of all community emergencies with staff, residents, buildings, etc. within company guidelines to minimize liabilities (i.e., criminal activity on community, employee/resident injuries, fires, floods, freezes, etc.).
Perform property management business development.Â
Perform research and prepare RFP responses.
Resident Retention
Deal with resident concerns and requests on timely basis to ensure resident satisfaction with management.
Consistently implement policies of the units
Personnel Management
Consistently use successful techniques and company directives to screen, hire, orient and train new contractors
Plan weekly/daily contractor schedules and assignments.
Coordinate maintenance schedule and assignments with MaintenanceÂ
Administer action plans consistently, and on a timely basis with performance problems. Document appropriately, communicate situation supervisor, Human Resources Director, and terminate properly when necessary.
Provide support to staff to encourage team workÂ
Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, time sheets, change of status forms, etc.).
Maintenance
Maintain community appearance and ensure repairs are noted and completed on timely basis. This requires regular community inspections and tours.
Assure quality and quantity of market ready apartments.
Ensure that all service requests are recorded and communicated appropriately to maintenance.
Safety:
§Learn and ensure compliance with all company, local, state and federal safety rules.
§Ensure that unsafe conditions are corrected in a timely manner.
§Direct staff to follow a "safety first" principle.
Essential Job Functions:
College degree preferred.
Certified Apartment Manager (CAM) preferred
Position requires a minimum of 2 years on-site as a Leasing Consultant and/or Assistant Community Manager; will consider 3 years supervisory experience in a customer service related business with appropriate certification(s).
Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action.
Effectively convey ideas, images and goals to a diverse group of personalities.
Must possess a positive attitude and the ability to smile under all circumstances.
Achieve Fair Housing certification prior to interaction with prospects or residents.
Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite including Word, Excel, and Outlook as well as community software applications.QUICKBOOKS and APPFOLIO Management software is a PLUS
Knowledge of OSHA laws and regulations.
Participate in training in order to comply with new or existing laws.
Be able to work evenings and weekends.
Present self in a neat, clean and professional manner at all times throughout the workday and/or whenever present
Comply with expectations as demonstrated in the Employee Handbook.
Successfully pass a drug test.
Additional Requirements:
Attendance is an imperative job function.
Employees must fulfill the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the Employee Handbook or otherwise communicated (verbally or writing) to employees.
Core Values:
Honesty
Integrity
Competence
Tenacity & Enthusiasm
Creativity
Professionalism
Drive
Employee Acknowledgement
Real Estate license a plus
This job description is intended to describe the general nature and work responsibilities of the position.This job description and the duties of this position are subject to change, modification and addition as deemed necessary by the company.Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments required by company officials.This job description does not constitute an employment contract between the company and any employee.The job responsibilities of this position may include cross-training in other functions to ensure satisfactory
