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VIVO Growth Partners, a boutique HR & talent management consulting firm, is searching for an experienced Administrative Assistant to support its rapidly-growing business. The Part-Time Administrative Assistant is an administrative role that is not client-facing, but is crucial to the success of the business. This role will help the company by providing administrative support for all areas of the business.
You will be responsible for the following administrative support items:
HR compliance
Complete HR forms and templates on behalf of clients
Review and update employee files and ensure all files contain required information
New Hire administration
Create offer letters and initiate in electronic signature portals
Initiate background checks and drug tests and report results to HR Manager and HR Specialists
Add new employees to HRIS/payroll systems
Initiate new hire paperwork and ensure proper completion
Follow on-boarding process for each client and initiate steps as needed
Benefits administration
Ensure that new employees and dependents are added to, and terminated employees are removed from, each clients benefit plans
Review and audit each clients benefit invoices each month to identify any discrepancies
Employee separations
Assist with scheduling exit interview for HR Specialist and separating employee
Ensure separation process is followed for each employee who exits
Remove separating employees from HRIS/payroll systems following final payroll
Other administrative responsibilities
Respond to miscellaneous client requests that have been delegated by the HR Manager or HR Specialists
Manage client documents; ensure documents are scanned and filed as appropriate
Schedule meetings between clients and HR team
Keep HR Manager and HR Specialists updated on current status of all tasks/requests
Additional ad hoc requests as needed
You have the following experience (at a minimum):
Associate's degree preferred, preferably in a business-related field
1-2 years of experience with some HR responsibilities (okay if it was a small part of another role)
Experience in an administrative role, managing multiple tasks with competing priorities is strongly preferred
Experience in smaller, fast-paced businesses is a plus
You have the following attributes and interpersonal skills:
Extremely organized, attentive to detail, and highly accurate in completing tasks
Ability to exercise appropriate judgment and effectively organize work and multitask
Willingness to pitch in - and be proactive to ask about - whatever support the team needs
Success being adaptable in a multi-faceted role in a fast-paced environment
Approaches challenges with a problem-solving mentality; seeks help and asks questions as necessary
Maintains composure and is professional and polished in all interactions internally and externally
Ability to build strong relationships with our team
Passionate about getting things right for our team and our clients
Ability to maintain a high degree of confidentiality internally and externally
Excellent customer service skills
You have the following technical skills:
Demonstrated strong verbal and written communication capabilities
Proficient in G-Suite (Gmail, Google Docs, Google Sheets, Google Slides)
Proficient in the Microsoft Office suite (Excel, Word, Outlook, Access)
Ability to quickly learn other systems or software:
Slack
DocuSign
HelloSign
Paylocity
Paycor
Others as needed
Why this is exciting for you!
We said it earlier, but well say it again: this role is critical to the success of the team
This is an opportunity for you to be part of the foundational team of a fast-growing business!
We have a competitive compensation package
We offer (and encourage) a casual dress code and open work environment
You will have the ability to have some flexibility in hours and work remotely one day per week after initial evaluation period
Other things for you to know:
This position may require some travel within the central Ohio area; therefore, you must have a valid drivers license and reliable transportation
You must be able to successfully pass a criminal background check and drug test
FLSA STATUS: Part-time, non-exempt employee
LOCATION: based in Columbus, OH at company HQ
TRAVEL: <10%, typically within the central Ohio region and rarely overnight
REPORTS TO: Human Resources Manager
DIRECT REPORTS: None