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GENERAL SUMMARY
Works under the supervision of the Materials Manager. The primary function of the purchasing coordinator is to procure all department specific supplies for Plant Operations, Facilities, and Grounds in a cost effective manner. Utilizes SOMC’s supply chain software when placing orders to ensure we are taking advantage of all contracts that are available. Meets with sales representatives routinely and negotiates pricing. Will assist with inventories of tools.
QUALIFICATIONS
Education:
High School Diploma or successful completion of an equivalent High School Exam Required
Associates degree in business or related field or equivalent experience required
Licensure:
BMVL required (Must maintain eligibility to drive as determined by SOMC insurance carriers)
Experience:
3 years of Plant Operations/Industrial or Supply Chain Planning experience required
Interpersonal Skills:
Excellent interpersonal skills in dealing with the public, coworkers, supervision, and vendors.
Essential Technical/Motor Skills:
Ability to read in order to check and verify invoices, to write in order to maintain stockroom logs and records, and to perform non-complex arithmetic calculations when inventory supplies.
Essential Physical Requirements:
The physical demand level is medium to heavy. Occasionally lifts 75 pounds and frequently lefts 35 pounds or less. Stands and/or walks with normal breaks six to eight hours and sits/drives on to three hours per day. Climbing and crawling is only required occasionally. Bending, squatting, and reaching above shoulder level is required frequently.
Essential Mental Requirements:
Employee is frequently meeting deadlines under pressure, working irregular schedules, working alone, traveling between campuses, and concentrating on details. Must have the analytical ability to view all job tasks as part of a system of focus on patient services and base purchases and recommendations on customer service.
Essential Sensory Requirements:
Sufficient hearing and vision to perform duties accurately, precisely, and in a timely manner.
Ability to communicate in person, via telephone and email effectively.
Exposure to Hazards:
Generally good physical surroundings with exposure to sudden temperature changes and vibration. Frequently exposed to dust, dirt, cold, odors, greases, cleaners, noise, extreme temperatures, slips and falls, physical strain, and heavy material falling and rolling. Occasionally exposed to heat, fumes, sharp instruments, toxic substances, chemical spills, and moving machinery.
Other:
JOB SPECIFIC DUTIES AND PERFORMANCE EXPECTATIONS
The following is a summary of the major job duties of this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
Does all purchasing for Plant Operations, Facilities, and Grounds.
Maintains the inventory control of the department.
Processes all purchases for assigned areas through the SOMC purchasing software.
Processes invoices electronically through the purchasing system to Accounts Payable.
Organizes and assists with the tool room distribution.
Enters all receiving documents in the purchasing system.
Schedules and meets with sales representatives to ensure and negotiate contract pricing.
Assist in getting quotes for minor and capital equipment.
Checks on back orders and ensures supplies are delivered in a timely manner.
Ensures that recalls and alerts are reported to the appropriate people in the supply chain.
Continually updates and maintains item file database for assigned department.
Performs other duties as assigned.
