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Administrative Assistant
Job Details
What is the job title? Administrative Assistant
OKJobMatch.com Job Order Number 1664627
Company name: Secure Families, Inc
How many years of experience are required for this job? 1 year
Required education level: Some College
Is this position an Internship/Externship? No
Day shift? Yes
Evening shift? No
Night shift? No
Rotating shift? No
Split shift? No
Multiple shifts available? No
Are there other shift schedules for this job? The schedule is 4 - 10 hour days: Wednesday 9 am to 7 pm Thursday 9 am to 7 pm Friday 9 am to 7 pm Saturday 8 am to 6 pm
Is this job part-time or full-time? Full-time
Is this job temporary or permanent? Permanent
Average hours per week 40
Is overtime available Yes
Is overtime required No
Is there a formal program for training new employees? Yes
Is your company a Registered Apprenticeship sponsor? No
Is travel required for this job? Yes
Is driving an essential function of this job? Yes
Does this job have driver's license requirements? Class D
Job Description:
Administrative Assistant We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, scheduling services, and being a helpful and positive presence in the workplace.
The ability to calmly diffuse high conflict situations and problem solve is a must! This individual is front line support to our clients and colleagues and provides the first impression as to the level of service to be expected.
This position is perfect for a 3rd or 4th year college student that needs a flexible schedule to accommodate their classes. Majors that would benefit from this setting are education, social services and psychology.
Company Description: Secure Families, Incorporated provides Court Ordered Visitation Services. Services range from Therapeutic visits conducted by licensed mental health professionals to monitored exchanges. Our primary function is to ensure children have safe and appropriate access to both parents despite the adult situations Oklahoma families encounter.
SFI has been a provider in the Tulsa community for 15 years and has recently moved to our newly remodeled location. We are experiencing tremendous growth and look forward to inviting new partners into our work family.
Benefits
Medical Insurance No
Dental Insurance No
Life Insurance No
Paid Vacation Accural starts after 840 hours worked.
Retirement Plan No
Disability No
Incentive Pay No
Tuition Reimbursement No
Company Vehicle No
401K No
Child Care No
Other benefits We offer a flexible work schedule to accommodate time off requests.
Essential Skills:
Are specific credentials required for this job? If so, please list them here.
Essential Talents
Use computers for various applications, such as database management or word processing.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Schedule and confirm appointments for clients, customers, or supervisors.
Complete forms in accordance with company procedures.
Maintain scheduling and event calendars.
Make copies of correspondence or other printed material.
Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
Provide services to customers, such as order placement or account information.
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
Establish work procedures or schedules and keep track of the daily work of clerical staff.
Supervise other clerical staff and provide training and orientation to new staff.
Train and assist staff with computer usage.
Essential Tools and Technologies:
Desktop computers
Microsoft Excel
Microsoft Office
Microsoft Word
Mobile phones
Photocopiers
Scanners
Essential Work Activities:
Interacting With Computers
Performing Administrative Activities
Communicating with Supervisors, Peers, or Subordinates
Establishing and Maintaining Interpersonal Relationships
Organizing, Planning, and Prioritizing Work
Documenting/Recording Information
Communicating with Persons Outside Organization
Making Decisions and Solving Problems
Evaluating Information to Determine Compliance with Standards
Scheduling Work and Activities
Assisting and Caring for Others
Coordinating the Work and Activities of Others
Resolving Conflicts and Negotiating with Others
Interpreting the Meaning of Information for Others
Provide Consultation and Advice to Others
Guiding, Directing, and Motivating Subordinates
Training and Teaching Others
How to Apply for this Position:
1. You may apply for this job through the American Job Center or at any other workforce center.
2. By phone at 918-859-4110
3. By mail at:
Secure Families, Inc
825 W Freeport Street
Broken Arrow, OK 74012
4. Through recruiter:
You may apply for this job through the American Job Center or at any other workforce center. (https://okjobmatch.com/ada/r/contact)
