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Philomath Montessori offers a small school community for children from preschool through kindergarten and has been serving the Corvallis and Philomath communities for over 30 years. We are currently looking for an Administrative Assistant/Bookkeeper for 10.5 hours per week - Monday, Tuesday, & Thursday from 8:30AM-12PM beginning August 19. The Administrative Assistant/Bookkeeper maintains a professional office environment that serves parents and staff. The position is comprised of accounting and administrative support functions.
Position: Administrative Assistant/Bookkeeper
Terms of Employment: Part time - Monday, Tuesday & Thursday, 8:30AM-12PM, mid-August through mid-June
Wage: $15 - $18 per hour based on experience
Hours: 10.5 hours per week (beginning August 19)
QUALIFICATIONS:
⢠Experience using QuickBooks
⢠Proficiency in accounts payable and receivable, general ledger, bank reconciliations and general bookkeeping
⢠Proficient use of Microsoft Word and Excel
⢠Ability to multi-task & strong organizational skills
Bonus points for any of the following:
⢠Experience with non-profit accounting
⢠Payroll processing
⢠Knowledge of Montessori pedagogy
⢠Love of children
RESPONSIBILITIES:
Care for and maintain office as well as equipment.
Organize and maintain files and office shelves.
Collecting and filing forms and papers as they come in.
Editing, updating, printing, and distributing school documents/forms in Word and Excel as needed.
Handle meeting preparation details.
Track and maintain office and school supplies.
Be responsible for school communications as needed and required.
Assist Director as needed.
Maintain confidentiality on all school matters.
Be responsible for various bookkeeping jobs:
⢠Invoicing and receiving tuition and fee payments
⢠Tracking family forms and records
⢠Maintaining family and other customer accounts and records
⢠Handling deposits
⢠Tracking gifts and donations
⢠Accurately record all day-to-day financial transactions of our school; process accounts payable and receivable and manage invoices and tax payments
⢠Manage online banking transactions/reconciliation of accounts
⢠Reconciliation of accounts
⢠Process payroll
⢠Work together with our accountant to create and analyze financial reports and ensure legal requirements compliance
Please submit resume and references to email provided. We look forward to hearing from you!
