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Bookkeeper/Office Administrator Job Description
Overview:
Our highly-regarded regional law practice (Huycke, O'Connor and Jarvis, LLP) is seeking an accomplished Bookkeeper/Office Administrator who will manage our financial accounting, while simultaneously supporting the administrative activities of our firm. The purpose of the Bookkeeper/Office Administrator role is to maintain impeccable and timely financial billing, collections and reporting while supporting certain administrative affairs of the firm, always in a confidential and professional manner. The Bookkeeper/Office Administrator will be tasked with exploiting reliable and sustainable processes that avoid energy-sapping bureaucracy, while maintaining minimum and reasonable business/administrative controls.
The Bookkeeper/Office Administrator will report to the company's Managing Partner, who will provide oversight and project/task prioritization. This position requires a person with strong initiative, who can work with considerable independence and yet maintain flexibility with regard to changing priorities. Our firm takes great pride in the quality of our interpersonal and professional relationships, where honoring and respecting each other, and our clientele, is our first, and foremost, responsibility.
Responsibilities:
⢠Bookkeeping/Accounting - Complete daily, weekly, monthly, annual accounting tasks. Prepare and review financial statements and data. Cross-train back-up(s) for all accounting roles.
⢠Administrative Support - Complete assigned and delegated administrative tasks of the firm (answer phones, serve customers, assist partners/support staff, etc.).
⢠Best Practices - Improve/Formulate processes and policies in support of organizational goals. Adhere to rules and regulations. Maintain process manuals/desk documentation, etc.
⢠Human Resources - Complete delegated Human Resource task functions. Support elimination of "sole source" reliance on personnel with effective cross-training partnerships.
⢠Communication - Be an active listener that ensures effective communication between partners, support functions and externally-retained contract service providers (CPA, IT, etc.).
⢠Project Management - At the direction of the managing partner, complete various operational and/or administrative project tasks (i.e. insurance, office-wide engagements, etc.)
⢠Customer Service - Enthusiastically support customer service support initiatives.
Qualifications:
⢠Degree in business administration/accounting/finance; or equivalent education/experience.
⢠Translatable prior professional office administration experience.
⢠Knowledge and experience supporting organizational effectiveness and improvement.
⢠Knowledge of business control and management principles/practices.
⢠Knowledge of financial and accounting principles/practices:
⢠Experience with law practice time-keeping software and QuickBooks.
⢠Experience with Payroll Processing and related regulatory requirements.
⢠Knowledge of human resource principles/practices.
⢠Knowledge of project management principles/practices.
⢠Experience coordinating Information Technology functions/support.
Key Competencies:
⢠Rigorous and Timely Financial Record Keeping Skills
⢠Strong Communication Skills
⢠Teamwork
⢠Adaptability
⢠Customer Service Bias
⢠Critical Thinking and Problem-solving Skills
⢠Planning and Organizing
⢠Decision-making
⢠Conflict Management
⢠Professional Demeanor and Appearance
Compensation/Benefits:
⢠Competitive Wages - This Position is Eligible for Overtime on an as Needed Basis
⢠Paid Time Off
⢠Medical Health Benefits
⢠401K
Please provide a recent resume and cover letter highlighting your interest in this position. Applicants will be rigorously screened given the critical importance of this role.
