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Reveil is a prominent branding and advertising agency located in Medford, OR with a strong presence in the health, fitness and natural food industries. We craft bold branding campaigns that form lasting emotional connections with our clientsâ consumers, helping brands to grow and having fun along the way. Headquartered on the second floor of the beautiful historic fire hall in downtown Medford, we are looking for a professional, savvy Executive Assistant to join our team full-time.
As an Executive Assistant you will assist the Managing Partner in sales activities, drafting presentations and proposals, preparing contracts, communicating with clients, coordinating events and schedules, receiving and prioritizing emails, and working closely with agency leadership to keep operations running smoothly.
As straightforward as this may sound, the position is far from the average Executive Assistant role. You will be working in lock-step with our agencyâs senior leaders as we grow at breakneck speed while living our mission to have a profound positive impact in the Medford community. From sales proposals to community events, you will work directly with many of the leaders in Medfordâs government, business and social communities.
Duties:
- Receive the Managing Partnerâs emails and keep his inbox organized and prioritized;
- Draft sales proposals with sales call notes;
- Prepare contracts and agreements with our clients and partners;
- Gather files for review and communicate project updates to team leaders;
- Address client communications and requests in the absence of the Managing Partner;
- Book meetings and coordinate the Managing Partnerâs appointment calendar;
- Prepare meeting agendas and presentations;
- Gather financial reports and project data in advance of meetings;
- Run errands as needed to keep business operations running smoothly;
Qualifications:
- Extreme proficiency in Microsoft Word, PowerPoint and Excel, Gmail, and Mac operating system.
- Licensed driver with a reliable car.
- Extreme attention to detail.
- Quick and accurate typist.
- Ability to perform tasks quickly without sacrificing attention to detail.
- Ability to multitask without getting overwhelmed or distracted.
- Immaculate written and verbal communication skills.
- Experience preparing business meeting presentations.
- You bring a kind, warm demeanor to your work and interpersonal communication.
- Flexibility and drive to work with multiple entrepreneurs in a fast-paced agency environment.
- Comfortable with change.
- Highly disciplined and motivated in your work ethic.
- Self-starter.
To apply for this position, send the following to jobs@reveil.agency:
- A brief introduction of yourself to our team
- Why you believe you would excel at this job
- Your resume or CV
- Your reason for interest in the job
Job Schedule
Monday-Friday, 8-5 in the office. Telecommuting is not possible.
Compensation
Starting annual salary of $31,200, paid holidays, 3 weeks paid time off, full medical benefits. Paid parking permit and company computer during your employment.
