Vacancy expired!
WHAT WE ARE LOOKING FOR
As Executive Assistant, you will provide high quality administrative support to Opuss Chief Creative Officer, Chief Financial Officer, and Chief Human Resources Officer. This position will act as a direct extension of these three executives, so it is essential that your professionalism mirrors their integrity and drive. Successful candidates will thrive in a fast-paced working environment, have strong organizational skills with the ability to track and manage multiple, shifting priorities, and are experienced adapting to different working styles and needs.
Since the success of this role is largely dependent on building a solid working relationship with the executives you support, we are asking for a two year commitment to this position, after which you would be free to pursue a variety of avenues for growth within the agency, if interested.
YOU SHOULD HAVE
5+ years senior administrative experience
Sensitivity and discretion to confidential matters
Strong sense of urgency and flexibility
Proven organizational skills, with the ability to track and manage multiple, shifting priorities
Consistency in performance and delivery of high-quality work
Confidence working independently
Ability to communicate with all levels of employees, clients, vendors, contractors, and other stakeholders
Advanced proficiency with:
o Microsoft Suite (Outlook, Word, Excel, PowerPoint)
o PC & Mac computers
Bachelors degree preferred, or equivalent combination of education, training, and experience
ESSENTIAL RESPONSIBILITIES
Heavy scheduling and calendar management
Arrange domestic / international travel
Coordinate meetings and manage logistics
Act as point of contact for internal / external communications regarding the above
Prepare briefing documents, reports, and presentations
Perform general administrative duties and miscellaneous projects
Reconcile credit card statements
Record meeting minutes
COMPETENCIES
Organizational skills
Detail orientation / quality focus
Task / project / time management
Autonomy / self-direction
Problem solving
Professional written and verbal communication
WHAT YOU CAN EXPECT IN RETURN
Full-time position
Structured opportunities for career advancement
Health and Dental Insurance
Healthcare Reimbursement Accounts such as HSAs and FSAs
401K with employer match
Flexibility in work schedules
Commuter transit assistance
Paid Time Off and Holidays
Fully stocked kitchen with snacks & beverages
Free technical skills development classes
Travel Requirements
5%
Other Duties and Acknowledgement
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. Duties, responsibilities and activities may change at any time with or without notice. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Apply online at https://opusteam.clearcompany.com/careers/jobs/7861f66a-9a27-06c0-4e09-0875f2b14bb6/apply?source=1183902-CS-26724
