Vacancy expired!
The Community Roots School is a public Montessori charter school in The Silver Falls School District, in Silverton, OR; serving 135 students, K-8th grade.
The Community Roots School is seeking a part-time Office Manager, working 9:00 AM-3:30 PM Monday through Friday starting in August. The office manager welcomes people as they enter the building, welcomes, supports and greets all staff, students, parents, community members, callers and visitors to the school.
REPORTS TO: Head of School
ESSENTIAL DUTIES INCLUDE BUT ARE NOT LIMITED TO:
♦ ADMINISTRATIVE: Serve as the first point of contact for school, sign visitors in and out of the building, responsible for tracking inventory and ordering school supplies, calendar, and arranging substitutes for teachers as needed.
♦ FACILITY: manage reception area, oversee building safety and security, issue and track building keys, communication with Silverton Friends Church for building maintenance, repairs, and custodial needs.
♦ COMMUNICATION: Process incoming communications and coordinate prospective and current family visitation, format and manage emailing of narrative reports, format and edit school directory, distribute mail, manage and create content for school social media accounts, create weekly family newsletter.
♦ TECHNOLOGY: Responsible for maintaining office technology including computers, printers; in collaboration with the district tech department.
♦ FINANCIAL: In collaboration with accountant and school administrator, responsible for school bookkeeping, and preparation of deposits for school and district mealtime accounts.
♦ REPORTING: Maintain records for internal and external reporting to include attendance, immunizations, registration, and financial reports for the school administrator and Board of Directors.
♦ SAFETY: Provide medical triage and basic first aid for children. Track all district required drills and evacuation practice.
♦ OTHER DUTIES: Perform other job-related duties as assigned, including providing back-up coverage to other positions, assisting with events, assisting students with health-related issues and contacting parents guardians as necessary.
SKILLS, KNOWLEDGE AND ABILITIES:
♦ Communicate effectively with children, school staff, parents and larger community.
♦ Must be organized, prompt, trustworthy and reliable.
♦ Must be able to manage interruptions, multi-task, stay calm and manage stressful situations, and take initiative.
♦ Must be willing to work outside regular office hours when events/need arises.
♦ Must be familiar with word processing and basic computer skills including the MS Office Suite, and Google platform.
♦ Clear and effective written and verbal communication skills
♦ Must love children and be able to triage basic first aid, help children with photocopying, etc.
♦ Must have a sense of humor and a growth mindset.
♦ Ability to speak Spanish is a plus
REQUIREMENTS: Criminal background check; CPR and First Aid certified, 2 years’ previous administrative assistant preferred experience, and must have experience working with children.
COMPENSATION : Salary commensurate with experience.
The Community Roots School School does not discriminate in its hiring or employment practices on the basis of race, color, religion, gender (including gender identity or expression), disability, national or ethnic origin, age, sexual orientation, marital status, genetic information, or other legally protected characteristic or status.
Please send a cover letter and resume to:
Christen Kelly or Miranda Pickner
Christen: Kellychristen@silverfalls.k12.or.us
Miranda: picknermiranda@silverfalls.k12.or.us
