Vacancy expired!
We assist public school districts and community colleges with project planning, design review, and other detailed consulting services. It’s our duty and greatest passion to act as wonder women in this industry, bringing justice and order to every project we manage. Our clients have a vision for their community, staff and most importantly their students – when working with our team, our clients can trust we will bring their vision to life. We share in the same vision to give back not only to our community, but also to our clients by providing unparalleled service and valuable tools to help their infrastructure thrive and grow.
The Accounting Manager position reports directly to the CEO of the Company, however, this may change as the business needs change. The following is a list of the job responsibilities of the Accounting Manager. These responsibilities may be adjusted from time to time as needed by the organization.
Accounts Payable- Responsibilities include reviewing and inputting invoices, coding and paying vendors in a timely manner.
Accounts Receivable- Prepare or ensure billing is prepared timely for the clients on a monthly basis. Follow up with accounts receivable to ensure receipt of payment. Maintain a hard copy of billing for follow up. Facilitate the collection process and work with the clients regarding documentation required for payment.
Review team member timesheets in Harvest for accuracy. Report significant issues with time reporting to CEO or supervisor.
Ensure compliance with meal breaks and overtime restrictions.
Provide billing reports weekly and monthly for CEO approval.
Filing Bills & Receipts- Maintain filing system for both accounts payable and accounts receivable in keeping with IRS requirements.
QuickBooks Entry-Ensure that Quickbooks is updated to provide accurate weekly reporting to include the following:
Income Statement
Balance Sheet
Accounts receivable aging
Accounts payable aging
EOM Purchase Order Reports
After invoicing update P.O reports for each client.
Provide copy to CEO of project total and purchase order remaining.
Balance Sheet reconciliation- Ensure reconciliation of each balance sheet account monthly so that the accounts agree to the general ledger.
Monthly P&L
Prepare monthly financial statements and review with CEO, including variance report. Update trending analysis and review with CEO. Be able to explain any significant issues.
Annually provide the CPA with accurate year end financial statements for the preparation of the tax return in a timely manner.
Assist with Human Resource function, include processing payroll and providing reporting to CEO
Assist with Office Management
The accounting manager may be requested to perform other tasks from time to time that are not included in the above responsibilities. Duties may change from time to time, as needed by the Company.
