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Admin Job Description 2021
Qualifications
Bachelor's Degree (Preferred)
Administrative Experience (Preferred)
Or at least 1 year customer service
Holistic Medicine Experience (Preferred)
Full Job Description
Six Fishes is a bustling, inclusive acupuncture practice that relies on our warmth and expertise to create tailored wellness plans to support the health and wellbeing of Philadelphia's diverse community. We are seeking a part time administrative assistance to join our team.
Duties include reception, scheduling, inventory, cleaning, and other forms of assistance to the patients and clinical staff. You should be professional, detail-oriented, open to learning, and seeking a workplace you can take tremendous pride in. An applicant should be friendly, attentive and proactive, able to learn applications, and skilled at talking on the phone and answering questions.
As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome patients You will coordinate front-desk activities, including verifying insurance, collecting payments and copayments, answering phone and emails, scheduling patients.
As an ambassador for the practice, you should have a warm personality, as this is also a customer service role. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.
You should be:
Passionate about wellness - not just in the instagram sense of wellness but in health based approaches.
Technically adept - practice is fully electronic and uses Janeapp EHR, basecamp, instagram, mailchimp and google suite
Articulate - able to communicate well both with staff and outside the company within the medical and wellness world.
Discrete: This is a medical practice and complying with HIPAA essential.
Fully vaccinated - we are a science forward complementary medicine practice.
Job Type: Approximately 35 hours weekly with the possibility of expansion of hourssd
Pay starts at $15 an hour with raises expected after the first 6 months of employment
Schedule can be flexible with one weekend day is required.
Benefits
Open to contribution to health insurance
COVID-19 considerations:
Our offices are operating under the CDC guidelines for healthcare facilities which includes mask wearing while in the office and interacting with patients.
Education:
Bachelor's (Preferred)
Work Location:
We have two locations,
2308 Grays Ferry Ave - Grays Ferry Ave converges on 23rd street between south and bainbridge
and 750 s 15th street - right below Fitzwater
The position is primarily at our Grays ferry location but a shift or two at our 15th street office is possible
Work Remotely:
No
Application Questions:
Please include a cover letter along with your resume and the answers to the following questions:
Put in the subject line: Administrative Help Application
1. Share a difficult work situation that you had to handle. How did you resolve the situation?
2. Do you have an understanding of HIPAA laws? Please explain
3 Are you fluent working with macintosh computers, Office, google docs, EMR's? Do you have experience with project-tracking applications?
4. Tell me about something new you had to learn: What steps did you take to master it?
5. Are you comfortable using people's preferred pronouns?
6. What is your experience with acupuncture and complementary therapies?
7. What did you eat for dinner last night?
Please submit resumes to zia@sixfishes.com
