Vacancy expired!
Req Ref No: RPPADA-34
Location: Pittsburgh, PA
Duration: 6.0 monthsDescriptionDescription:We are looking for someone with former or current document management and records background.Position Overview :Looking for Mid-level Document Management to support customer projects in conformance with contractual requirements.
Updating the project specific document management plan, taking project meeting minutes, preparing project reports, setting up internal project meetings, interfacing with customers, uploading project documentation and transmitting to customers.
Managing documentation (submittals) to external parties (e.g. customer, suppliers) and/or intermediary local office.
Updating and maintaining project documentation in the EDMS, and other applications (including, but not limited to; RFI, Submittals, Letters, Contract Waivers)
external regulations and project documentation requirements in the customer projects are met and support the project team.Responsibilities:Set up project environment in the document management system document numbers.
Manages, distributes and documents feedback, responses and incoming documents (from suppliers, installation site, customers or other third parties).
May check documents on formal aspects. May record and if required track the mailing and distribution of the documentation. "Vocationally trained Operator / Administrator" OR "Skilled Operator / Clerk" (please see information at bottom of this cell):In Administration / Customer Services: Selects from among clear choices based upon defined procedures and practices, to address changing work situations appropriately. Thinking and portfolio of acting options cover a number of routines, and latitude is permitted to address topics with approprioate processes.
Unexpected situations, however, typically needs technical assistance or authorization.In Production:Operates a defined number of related specialized machines and equipment, which include scanners, printers.
Assembly: Incumbent needs to have certain degree of theoretical knowledge and procedural understanding to operate in qualified assembly processes, which includes effective usage of a number of tools and machines during during assembly process. Assembly process however still repetitive and routine.
Proven ability to manage both day to day operations, as well as project work in fast paced environment
Exhibits a good understanding of general quality assurance concepts and practices.
Highly organized with a strong attention to detail, successful history of problem solving of moderate complexity
Familiar with project management processes and methodology. Able to work in a team environment and work well independently
Meet deadlines and requirements
Excellent oral and written communication skills
Possess strong computer and internet skills, including online document management experience proficiency in Microsoft Office (Outlook, Excel, Word, & PowerPoint) and Adobe professional, Aconex, ProjectWise experience a plus.VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
