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Administrative Support Assistant 2Penn State UniversityCampus/Location:University Park CampusCampus City:University Park, PADate Announced:09/16/2019Date Closing:09/22/2019Job Number:90796Level/Salary Band:02 – D – Non-exemptWork Unit:Auxiliary And Business ServicesDepartment:Multimedia and Print CenterFull/Part Time:Full–TimeDescriptionPenn State Multimedia and Print Center is seeking candidates for an Administrative Support Assistant. A successful candidate will serve as primary contact for walk-in visitors to the facility on University Park Campus. Primary duties to include but not limited to: Direct, review, screen and process telephone communications. Provide administrative support to the Director and Staff, processing check payments, purchasing card transactions, place preapproved online orders, create purchase orders, standing orders, and maintain physical records; assist with travel reimbursements and arrangements online system, maintain building and vehicle records; assist with the planning of events, schedule meeting rooms and attend meetings as necessary, prepare documents, emails, meeting materials, correspondence; process bi-weekly payroll; create requests for check for payment of invoices, prepare and submit forms in online travel system; coordinate posterboard services, receive and schedule requests, process payment; process billing of stationery orders; and create online tickets for basic walk-in copy orders. The hours of this position are 8:00 a.m. – 4:30 p.m. Monday through Friday. Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience. Experience with ebuy, ERS, Worklion, PSUprints, IBIS, Workday, and Microsoft Office is preferred. Employment experience in higher education is preferred but not required. Attention to detail, a high level of organizational skills and being able to work with a diverse population are essential for this position. The successful candidate will have excellent customer service skills and be able to work on projects individually as well as in a team environment.CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review at https://police.psu.edu/annual-security-reports.EEO Is The LawPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.BackApply To This Job
