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Job Summary Must Haves - 3+ years as an Executive Assistant - Experience with scheduling - Comfortable on a computer Under the supervision of a Vice-President or Medical Group Administrator, performs advanced, diversified and confidential secretarial duties requiring a high degree of technical and communications/interpersonal skills and the ability to exercise a high degree of independent judgement and discretion. Coordinates, schedules and takes minutes for Board- and senior management-level meetings/committees. Regularly communicates/interacts with WellSpan Health and community leaders (e.g., Board members, Medical Staff members, community organizations, executives). Administers/coordinates programs, projects, and/or processes as assigned. Duties and Responsibilities: The following are essential job accountabilities: - Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate. - Composes letters and memorandum from dictation, verbal direction or from knowledge of appropriate policy or procedures. - Schedules supervisor's appointments; maintains and updates supervisor's daily calendar. - Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required. - Answers telephones, routes callers, takes messages and provides routine information to callers. - Collects information needed by supervisor for conferences and reports. - Compiles data for and prepares regularly scheduled or special reports, analyses and statements. - Takes and transcribes dictation of a highly confidential nature. - Maintains confidential files. - Responds to routine inquiries as desired by administration. Assists medical staff as necessary. - Enters and/or retrieves data from established computer files using knowledge of various computer software applications. - Opens and routes incoming mail; distributes correspondence and other material to staff. The following are common expectations: - Maintains established policies and procedures, objectives, quality assessment and safety standards. - Maintains professional growth and development. - Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation. Does have potential to be long term About Aerotek: We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email accommodation@aerotek .com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position. About AerotekOur people are everything. For more than 30 years, Aerotek Inc. has distinguished itself as a leader in recruiting and staffing services by having a deep understanding of the intersection of talent and business. As a strategic partner to more than 17,000 clients and 300,000 contract employees every year, Aerotek's people-focused approach yields competitive advantage for its clients and rewarding careers for its contract employees. Headquartered in Hanover, Md., Aerotek operates a network of over 230 non-franchised offices with more than 6,000 internal employees dedicated to serving our customers. To learn more, visit Aerotek.com.
