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Office Assistant responsibilities may include the following:
Answering and directing phone calls
Organizing and scheduling appointments
Planning meetings and taking detailed minutes
Writing and distributing email, correspondence memos, letters, faxes, and forms
Assisting in preparing regular reports
Developing and maintaining a filing system
Updating and maintain office policies and procedures
Ordering office supplies and researching suppliers
Maintaining contact lists
Booking travel arrangements
Submitting and reconciling expense reports
Providing general support to visitors
Acting as the point of contact for internal and external clients
Liaising with executive and senior administrative assistants to handle requests/queries from senior managers
You will need to have the following:
Proven experience as an Office Assistant, virtual assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Office Assistant or Secretary would be a plus
