Director of Finance & Operations (Memphis, TN)

Director of Finance & Operations (Memphis, TN)

19 Jun 2024
Tennessee, Memphis 00000 Memphis USA

Director of Finance & Operations (Memphis, TN)

Vacancy expired!

Libertas School of Memphis is public charter school transforming a neighborhood school in a historic but marginalized neighborhood of Memphis. Our mission is to be a school for human flourishing: cultivating minds, hands, and hearts for lives of wonder, work, and love. We offer students a rich, rigorous, and personalized education through the learning method of Dr. Maria Montessori, liberal arts and Core Knowledge, and the best practices of high-performing schools. We foster a culture of character and excellence. And we are an attachment village between school, families, and our community. We serve over 400 children age 3 to 11 (PreK to 5th grade) in multi-age classrooms. Learn more about our school on our website and in this short video documentary.

Role summary: This role operationalizes our mission into a quality, financially sustainable organization. In Montessori, practical life is about the dignity of meeting fundamental human needs; this servant- leader role ensures that our teachers have what they need to help our students and families flourish.

Role information

Full-time, year-round role. Often participates in meetings or events outside of regular hours.

Reports to Executive Director

Supervises: Personnel Director; Office Manager & Assistant; Operations Assistant; Systems Administrator; various contracted support providers (e.g., accounting, transportation, nutrition, technology, custodial and maintenance)

Key relationships: Principal; teachers and support staff; Board finance committee

Start date: ideally by mid or late July 2019; August may be possible.

Measures of success

On track to budgeted expenses and revenues, and maintain 45+ days cash

Timely, thorough completion of key operations milestones and monthly financial reports

85% stakeholder satisfaction with support services

85% of supervised staff meet expectations and persist

Attainment of enrollment and attendance goals

Compliance with all applicable rules and policies

Satisfactory performance evaluations

Core competencies

Significant experience and knowledge in school, nonprofit or small business operations, including at least some of the areas of responsibility outlined below; at minimum, capable of global financial awareness / effective management of revenues and expenses.

Lead teams and projects to achieve results.

Service orientation: Nothing is not my job. The successful candidate must be willing to serve directly when needed (i.e., fix a jammed copy machine, clean up a spill, etc).

Key responsibilities

Leadership:

Contribute to organizational planning, and ensure fidelity of implementation.

Recruit, select and supervise designated staff and service providers.

Develop and monitor service level goals, plans, schedules, etc for operations functions.

Provide communicate and training with stakeholders about school operations.

Assist in liaison with district and state officials as needed.

Finance:

Work closely with ED, Board, and Principal in creation of annual budget; lead monitoring of actual revenues and expenses monthly, and identify potential course corrections.

Ensure consultants effectively conduct accounts payable, payroll, accounting, etc.

Conduct and oversee procurement / purchasing of services and supplies/materials.

Manage public grants reimbursement processes.

Ensure adherence to fiscal policies, record keeping, audits, and fiscal compliance.

Family Engagement and Student Enrollment and Attendance:

Supervise Office Manager and Assistant in ensuring a welcoming and informative front office, school communications, timely and accurate management of student registration and records, and daily tracking of attendance.

Work with Principal and Family Engagement Coordinator to reach shared goals for family engagement, student enrollment, and attendance.

Facilities

With Operations Assistant, oversee custodial, routine and preventative maintenance.

Coordinate any major facility projects.

Ensure safety systems for the school facility and community.

Technology and Data

Plan for school technology needs (e.g. computing, network infrastructure, printing/copying, user support), and coordinate with service providers to provide.

Supervise Systems Analyst in the administration of relevant systems and softwares (student information; registration; communications; financial; help desk; etc).

Personnel:

Oversee our Personnel Director in all HR functions: facilitate employee recruitment and onboarding; coordinate with broker to develop and implement employee benefits; keep records; employee compliance; employee relations; etc.

Transportation:

Coordinate with bus provider to ensure effective daily service, trips, etc

Nutrition:

Oversee our provider to ensure high-quality, affordable daily food services.

Other duties as assigned

Other qualifications and traits

Experience in a high-need community preferred.

Take initiative with a strong sense of ownership.

Flexible and able to multi-task while staying organized and attentive to detail.

Love of learning; willing to give and receive feedback with a growth mindset.

Effective communication, including listening, writing, and speaking.

Model of character.

Dedication to our unique school mission and culture.

Comfort and experience analyzing and presenting financial and other operations data. Proficiency with standard office tools (e.g., email, word processing, spreadsheets).

Bachelors degree.

Application process

Interested candidates should apply online at www.LibertasMemphis.org, where candidates can also learn more about our school. Please submit a resume, at least three references, and a cover letter explaining why you would be a good fit for our school and this position. (While we are not asking for excessive prose, please note that vague or generic cover letters are one of the chief reasons for candidates not being advanced in our hiring process.) Libertas does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.

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